Innovation Systems Manager

Texas A&M University System; College Station (TX); On-site; USD 63,000 - 93,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

Sick leave

Holidays

Retirement plan

Job summary

Texas A&M University System Offices is seeking an Innovation Systems Manager to lead data systems, integration, reporting, and automation for Texas A&M Innovation. This role focuses on enterprise platform administration, data engineering, and BI, with opportunities to build AI-enabled automation and scalable tooling across licensing, partnerships, and impact reporting.

The position requires delivering reliable operations, overseeing data governance, and coordinating with cross-functional teams

Responsibilities

• Administer Wellspring Sophia/Evolve and related technology transfer systems, manage configuration, user roles and workflows.
• Lead data migration from legacy systems, spreadsheets, and related databases into the enterprise platform.
• Design, build, and maintain data integrations between Wellspring and ERP/CRM systems using APIs and modern tooling.
• Support CRM design and data structures for industry partnerships, sponsorships, and investor relationships.
• Develop dashboards and reports in BI tools to monitor licensing activity, disclosures, and KPI metrics.
• Ensure data governance, security, and access controls in line with TAMUS standards.

Tools

Power BI

Tableau

SiSense

Job description

Job Title Innovation Systems Manager

Agency Texas A&M University System Offices

Department Texas A&M Innovation

Proposed Minimum Salary Commensurate

Job Location College Station, Texas

Job Type Staff

Job Description The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M - Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary: $5,667.67 - $8,333.33 per month commensurate with experience.

Job Description Summary: The Innovation Systems Manager serves as the technical lead for data systems, integration, reporting, and automation needs for Texas A&M Innovation - working both independently and leading others in supporting work across licensing, new ventures, strategic partnerships, sponsorships, industry engagement, and impact reporting. The position will focus primarily on administration of enterprise platforms, data engineering and business intelligence. Beyond traditional systems administration, the role will also be responsible for identifying opportunities to combine reliable enterprise operations with an Al-enabled build capability, implementing Al-enabled automation using modern tools to reduce manual work and streamline workflows.

Responsibilities:

• Enterprise systems administration
  • Serve as the primary administrator and subject matter expert for Wellspring Sophia/Evolve and related technology transfer systems; manage system configuration, custom fields, user roles, permissions, and workflow settings.
  • Lead data migration activities from legacy systems, spreadsheets, and related databases into the enterprise technology transfer platform; perform data mapping, cleansing, validation, and quality review.
  • Design, build, and maintain data integrations between Wellspring and other institutional systems, including research administration platforms, CRM systems, and university financial systems, using APIs, webhooks, and modern integration tooling.
  • Support CRM design and data structures for tracking industry partnerships, sponsorships, paid engagements, investor relationships, external inquiries, and follow‑up activity, and integrate those structures with the technology transfer platform.
  • Coordinate database maintenance, upgrades, testing, performance monitoring, issue resolution, backup support, and recovery planning for supported environments.
  • Ensure appropriate data governance, security, access controls, and usage practices to protect sensitive legal, financial, and research‑related information, in alignment with TAMUS security standards.
  • AI-enabled automation and custom tools
    • Identify manual workflows and opportunities for efficiency across the office and use modern AI‑assisted development tools (Claude Code, GitHub Copilot, or equivalent) to build software that addresses them.
    • Design and implement internal tools, like scripts, integrations, small web applications, and AI‑powered automations, that measurably reduce manual work.
    • Embed LLM capabilities into office workflows using TAMUS‑approved enterprise AI services (Microsoft Copilot, or equivalent).
    • Evaluate build‑vs‑buy tradeoffs and make recommendations considering problem, timeline, and budget, in partnership with the Director of Operations and other relevant stakeholders.
    • Instrument tools and automation so their impact can be measured and reported.
• Dashboards, data pipelines, and reporting
  • Develop and maintain automated data pipelines and reporting structures that feed operational dashboards, executive reporting, commercialization metrics, and portfolio analysis.
  • Build, maintain, and validate dashboards and reports in business intelligence tools (e.g., Power BI, Tableau, SiSense) to monitor disclosures, agreements, licensing activity, compliance deadlines, financial performance, and other impact/KPI metrics.
  • Oversee federal, state, private, and institutional compliance reporting requirements, including tracking invention reporting obligations and deadlines in iEdison and preparing information used for external reporting and benchmarking activities such as AUTM sur