Innovation Program Coordinator

The University of Texas System; Austin (TX); Vor Ort; USD 66.000 - 79.000; Vollzeit

Zusammenfassung

The University of Texas System Administration in Austin is seeking an organized administrative professional to support day-to-day operations for systemwide innovation programs. You will assist the Chief Innovation Office and the Assistant Director of Innovation Programs with logistics, communications, and tracking activities.

Responsibilities include coordinating events, vendor communications, budgeting basics, and maintaining program trackers, while contributing to promotional materials and

Qualifikationen

• High school diploma or GED with 4+ years of admin experience, or an associate/bachelor degree with less experience.
• Ability to manage multiple priorities and meet deadlines.
• Willingness to learn about innovation and technology commercialization.
• Proficiency with Microsoft 365 tools and standard office software.
• Excellent written and verbal communication and stakeholder coordination.

Aufgaben

• Coordinate day-to-day operations for systemwide programs and projects.
• Provide administrative support to the Chief Innovation Office and Assistant Director.
• Handle program logistics, communications, and stakeholder coordination.
• Track program activity and prepare summaries for leadership.
• Support vendor coordination, invoicing, and basic budget tracking.
• Assist with development of promotional materials and communications.
• Document workflows and support process improvement initiatives.
• Draft invitations and distribute program communications.

Kenntnisse

Organizational skills

Written & verbal communication

Multitasking

Learning new systems

Interpersonal skills

Office tools proficiency

Ausbildung

HS diploma or GED

Associate degree

Bachelor's degree

Tools

Microsoft 365

Excel

Outlook

PowerPoint

SharePoint

Jobbeschreibung

FLSA Status

Nonexempt

Earliest Start Date

Immediately

Salary

$6,490 monthly

Hours per Week

40 hours weekly

Hiring Department

Innovation & Strategic Investment

About Us

For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Purpose of Position

Coordinates day-to-day operations for systemwide innovation and technology commercialization programs, providing administrative and project support to the Chief Innovation Office and the Assistant Director of Innovation Programs. Supports execution of Technology Assessment and Marketing Services (TAMS), faculty entrepreneurship programming, and innovation community convenings. Responsibilities include program logistics, communications, stakeholder coordination, and tracking program activity to ensure efficient delivery.

Essential Functions

• Coordinate logistics for meetings, events, and program activities including scheduling, materials, and participant support.
• Manage intake and tracking for TAMS requests; coordinate communications with institutions and vendors.
• Support faculty entrepreneurship events including invitations, materials, and execution support.
• Coordinate Innovation Community of Practice meetings, including agendas, participant tracking, and follow-up.
• Maintain program trackers, documentation, timelines, and shared files.
• Draft and distribute program communications, updates, and invitations.
• Track participation and program activity; support reporting and summaries for leadership.
• Support vendor coordination, invoices, and basic budget tracking.
• Assist with development of promotional and informational materials.
• Document workflows and support process improvements and other duties as assigned.

Knowledge, Skills & Abilities

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and track information accurately.
• Commitment to learning about innovation and technology commercialization, leveraging both independent study and formalized training.
• Strong interpersonal and stakeholder coordination skills.
• Proficiency with office tools and ability to learn new systems quickly.

Required Qualifications

High school diploma or GED and a minimum of four (4) years of administrative experience; OR an associate degree and a minimum of two (2) years of experience; OR a bachelor’s degree and no required experience.

Each year of college education may substitute for one (1) year of the required experience.

Preferred Qualifications

• Associate’s or Bachelor’s degree.
• Experience coordinating programs, events, or stakeholder-facing initiatives.
• Experience with administrative processes such as scheduling, event planning, or budget tracking.
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• Experience preparing communications or promotional materials.
• Familiarity with innovation, entrepreneurship, or technology commercialization environments preferred.

Working Conditions

• May work around standard office conditions.
• Uses standard office equipment.
• 10% Travel
• Requires occasional evening or weekend hours.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.

A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

EO/AA Statement

The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at [e-mail] .