Inmate Transfer Coordinator - Warren Correctional Institution

Adult Correction; Manson (NC); On-site; USD 41,000 - 72,000; Full time

Job summary

North Carolina Department of Adult Correction is seeking an Administrative Specialist II for Warren Correctional Institution. The role supports program operations, coordinating offender transfers, processing court paperwork, and liaising with law enforcement and courts.

The person will handle daily administrative tasks, maintain records, and assist with offender documentation, ensuring compliance with state policies and PREA requirements.

Qualifications

• Documented knowledge of NCDAC policies and procedures and of correctional programs in general.
• Documented knowledge of record keeping.
• Documented knowledge working with other state and local agencies dealing with criminal laws and regulations.

Responsibilities

• Coordinate all offender transfers in and out of the facility and handle paperwork/notifications.
• Research pending charges using AOC and CJ Leads.
• Meet with offenders to process paperwork with required signatures.
• Communicate with local law enforcement, probation, clerk of courts, DA offices, and other facilities.
• Notify staff of upcoming releases and reconcile daily facility court screens.
• Enter additional sentences into OPUS and process finger prints.
• File and archive documentation in offender files; notarize documents as needed.

Skills

Policies and procedures knowledge

Record keeping

Interagency coordination

Education

High School diploma or GED

Job description

Agency Adult Correction Division COO - Operations Job Classification Title Administrative Specialist II (S) Position Number 60062624 Grade NC09

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting to a Correctional Program Supervisor, this position will function in the Programs section at a medium custody male correctional facility, this position’s responsibilities include, but are not limited to, the following:

• Coordinating all offender transfers in and out of the facility; including all paperwork/notifications to the facility staff and working closely with transportation staff.
• Researching offender’s pending charges using AOC and CJ Leads.
• Meeting with offenders to process paperwork with required signatures.
• Communicating frequently with local law enforcement, probation, clerk of courts, DA's offices, Combined Records, family members, and other prison facilities.
• Notifying facility staff of upcoming releases.
• Reconciling daily of the facility court screen by checking AOC and calling the clerk of court.
• Processing additional sentences by entering them into OPUS and having the offender finger printed.
• Filing and archiving documentation in offender files.
• Notarizing documents as needed.

Knowledge Skills and Abilities / Management Preferences

Candidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred:

• Documented knowledge of NCDAC policies and procedures and of correctional programs in general.
• Documented knowledge of record keeping.
• Documented knowledge working with other state and local agencies dealing with criminal laws and regulations.

Compensation and Benefits

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Salary Range: $41,206 - $72,113

This is an INTERNAL POSTING open ONLY for current employees of the NC Department of Adult Correction and eligible RIF candidates from NC State Government, or Current Temporary Employees. This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs.

About Warren Correctional Institution

Warren Correctional Institution is a mixed custody facility that houses minimum, medium, and close custody offenders. The current capacity of Warren CI is 809 male offenders, with most offenders being housed in medium custody. Offenders at Warren Correctional Institution may work at the Correction Enterprises Janitorial Products Plant, gaining marketable job skills and self-confidence participating in the manufacturing of soap and cleaning products. Offenders at Warren Correctional Institution may also participate in vocational training and educational courses to earn their HiSet/GED. They may also participate in the At Both Ends of the Leash (ABEL) program, which provides an opportunity for offenders to train service animals for individuals with medical diagnoses or physical disabilities.

Veterans' and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Background Check

Applicants may be subject to a criminal background check and drug screen.

Contact Information

If there are any questions about this posting other than your application status, please contact Celeste Robinson at [e-mail] or by phone at 919-582-6116. (Email is preferred and more efficient.)

Minimum Education and Experience

High School diploma or General Educational Development (GED) certificate AND four years of related administrative experience; or equivalent combination of education and experience. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.