Ingredient Documentation Specialist

Steuben Foods Inc.; Town of Elma (NY); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Steuben Foods Inc. in Elma, NY is seeking an Ingredient Documentation Specialist to gather and maintain regulatory, food safety, and quality documentation for ingredients used in production.

The role requires close collaboration with suppliers, customers, R&D and internal teams to ensure documentation is accurate, timely, and compliant with regulatory standards, Kosher and customer requirements.

Formación

• Minimum Associate degree or technical training.
• 3+ years of experience in the food industry, QA, or lab/tech env.
• Grade 2 Technical Licensing or ability to obtain.

Responsabilidades

• Maintain company food safety and quality standards.
• Communicate ingredient documentation requirements to customers and provide status updates.
• Manage vendor-supplied regulatory documentation in internal systems.
• Establish and maintain customer-specific documentation for ingredients.
• Review documentation and interpret information relative to regulatory standards.
• Collaborate with R&D and customers on new projects through commercialization.
• Maintain Kosher Schedule A and B updates and participate in reviews.
• Review and approve ingredients and suppliers based on required documentation.
• Address documentation gaps with suppliers to achieve resolution.
• Assist in maintaining the Ingredient & Supplier Risk Matrix.
• Support regulatory and customer audits related to ingredients.
• Communicate with vendor contacts regarding ingredient material issues and assist with claims.
• Serve as backup for Quality Raw Material Technician responsibilities.

Conocimientos

Written communication

Verbal communication

Organizational skills

Multi-tasking

Customer interfacing

Microsoft Office

Documentation management

Remote meetings

Educación

Associate degree or technical credentials

Grade 2 Technical Licensing

Ability to obtain License

Herramientas

SAP

Descripción del empleo

Location: Elma, NY

Job Id:1251

# of Openings:1

Position Summary

The Ingredient Documentation Specialist is responsible for gathering and maintaining regulatory, food safety, and quality documentation for ingredients. This position assists with the review, approval, and ongoing monitoring of raw ingredients and suppliers while supporting regulatory and customer compliance requirements.

The role requires effective communication with customers, suppliers, internal teams, and management to ensure ingredient documentation is accurate, complete, and maintained appropriately.

Education & Experience

• Minimum Associate degree, military degree in Technical or Physical Sciences, or related job training.
• 3+ years of experience in the food industry, quality assurance, or laboratory/technician environment preferred.
• Grade 2 Technical Licensing or ability to obtain upon accepting the position.

Skills & Qualifications

• Strong written and verbal communication skills, including the ability to facilitate and maintain communication between multiple parties.
• Willingness and ability to learn.
• Strong organizational skills.
• Ability to manage multiple activities and prioritize daily responsibilities.
• Comfortable directly interfacing with customers and certifying bodies, including through remote meetings.
• Proficiency with Microsoft Office.
• Ability to use and learn information management platforms, including document exchange systems.
• SAP experience is desirable but not required.

Key Responsibilities

• Maintain company food safety and quality standards.
• Communicate ingredient documentation requirements to customers and provide regular status updates to customers and internal stakeholders.
• Manage vendor-supplied regulatory documentation within internal databases and organizational systems.
• Establish and maintain customer-specific documentation used to monitor ingredients involved in product production.
• Review documentation and interpret collected information as it relates to regulatory and internal standards.
• Work directly with R&D and customers on new projects throughout the commercialization process.
• Maintain ingredient additions, deletions, and updates to Kosher Schedule A and B and participate in reviews as needed.
• Review and approve ingredients and suppliers based on required documentation.
• Work with suppliers to address identified documentation gaps or concerns through satisfactory resolution.
• Assist in maintaining the Ingredient & Supplier Risk Matrix.
• Support regulatory and customer audits related to ingredients.
• Communicate with vendor contacts regarding ingredient material issues and assist with the submission of material claims when necessary.
• Serve as a direct backup for Quality Raw Material Technician responsibilities, including overseeing the collection and testing of raw ingredients and related incoming ingredient data.
• Maintain positive and effective working relationships with staff and other areas of the plant.
• Perform duties in compliance with company safety, quality, and efficiency standards.
• Maintain work areas in a clean and sanitary condition.
• Perform other duties as assigned or required.

Schedule

Schedule may vary based on ingredient/package material receipts and business needs.

Steuben Foods is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.