Infrastructure Project Coordinator & Documentation Lead

STV; Fairfax (VA); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Job summary

STV is seeking a Project Specialist to join our team in Richmond or Virginia Beach, VA. We will also consider candidates in Fairfax, VA or Washington, DC offices.

The role supports project managers with coordination, documentation, and administrative tasks to move infrastructure projects forward across Virginia, DC, and the region. The ideal candidate is organized, proactive, able to handle multiple priorities, and collaborates with multidisciplinary teams.

Qualifications

• 1–3 years of project coordination, administrative, or project support experience.
• Bachelor’s degree or equivalent certification/related background in a related field.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong written communication and ability to work with project teams and clients.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Create and maintain project correspondence, files, and key documents such as PM Plans, Manuals, Health & Safety Plans, and Quality Plans.
• Coordinate documentation and deliverables by gathering input from technical disciplines and formatting final documents.
• Support subconsultant coordination with agreements, certificates of insurance, closeout docs, and scope materials.
• Coordinate communication with stakeholders, permitting agencies, internal teams, and construction partners; log and distribute submittals, shop drawings, and RFIs.
• Schedule meetings, manage logistics, prepare agendas, capture notes, and track actions.
• Assist with project controls: schedules, cost tracking, earned value, estimates to complete, and related admin tasks.
• Support project closeout and knowledge management; archive materials in STV’s KM system.
• Provide limited office support (supplies, mail, event logistics).

Skills

Project coordination

Administrative support

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication skills

Organizational skills

Education

Bachelor’s degree or equivalent certification/related background

Tools

DocuSign

Bluebeam Revu

Adobe

Bentley ProjectWise

Microsoft Project

Job description

STV is seeking a Project Specialist to join our team in Richmond or Virginia Beach, VA. We will also consider candidates in Fairfax, VA or Washington, DC offices.

The role supports project managers with coordination, documentation, and administrative tasks to move infrastructure projects forward across Virginia, DC, and the region. The ideal candidate is organized, proactive, able to handle multiple priorities, and collaborates with multidisciplinary teams.