Information Services Operations Coordinator

University of Colorado; South Dakota; Hybrid; USD 65,000 - 90,000; Full time

Job summary

University of Colorado Anschutz is seeking an Information Services Operations Coordinator to provide operational and administrative support across the School of Medicine Office of the Dean Information Services department. You will assist with procurement, fiscal operations, HR onboarding, and department-wide governance, while coordinating with leadership and cross-functional partners.

The role emphasizes organization, attention to detail, and the ability to manage multiple priorities in a

Qualifications

• Experience coordinating procurement, budgets and vendor records.
• Strong HR operations and onboarding support capabilities.
• Ability to track actions, deadlines, and governance inputs.

Responsibilities

• Procurement, fiscal & agreement coordination, including budgeting and spend tracking.
• Workforce, recruiting, onboarding, and HR operations support.
• Portfolio and department operations data maintenance and governance.
• Administration support to IT leadership and office management.

Skills

Procurement coordination

Budget forecasting

HR operations

Stakeholder communication

Meeting coordination

Tools

ClickUp

Job description

University of Colorado Anschutz

Department: School of Medicine, Office of the Dean, IT Shared Services

Job Title: Information Services Operations Coordinator

Position #: 00854213 - Requisition #: 41597

Job Summary

The Information Services Operations Coordinator provides operational and administrative support across the School of Medicine Office of the Dean Information Services department. Reporting to the Portfolio Management and Operations Manager, this position supports procurement and fiscal operations, workforce and recruiting coordination, portfolio and department operations, agreement administration, and other department-wide operational activities.

The position works closely with department leadership and cross-functional partners to maintain accurate records, coordinate recurring processes, track actions and deadlines, support established governance practices, and ensure timely follow-through on operational needs. The successful candidate will be highly organized, detail-oriented, responsive, and comfortable managing multiple priorities in a dynamic environment.

Work Model

The work model for this position is hybrid, as determined by the School of Medicine Office of the Dean, Information Services Department.

Key Responsibilities

• Procurement, Fiscal, & Agreement Coordination (30%)
  • Interpret financial data to oversee operating costs.
  • Independently determine appropriate accounts for allocation of expenses and ensure financial transactions are recorded.
  • Implement procurement procedures and reconcile budgets.
  • Analyze and interpret department budgets to forecast spending projections and needs.
  • Create and track requisitions/POs, vendor onboarding documentation, invoices, renewals, purchasing records, procurement follow-ups, contract/MOU/SOW tracking, and maintain fiscal documentation.
  • Establish positive relationships with internal and external stakeholders.
  • Coordinate with Procurement to purchase necessary equipment and supplies for Department operations.
  • Support Portfolio Management and Operations Manager with spend reporting and forecasting input.
• Workforce, Recruiting, and HR Operations (25%)
  • Support recruitment, hiring, and onboarding of new hires.
  • Communicate with candidates, hiring managers, search committees, and others.
  • Coordinate recruitment, record-keeping, and general administrative support with stakeholders as applicable to facilitate a seamless recruitment process.
  • Arrange interview schedules with candidates.
  • Provide follow-up correspondence to candidates.
  • Ensure onboarding / offboarding checklists are followed.
  • Maintain documentation of contractor records, training/compliance tracking, and HR processes.
  • Assist in a diverse set of recruiting projects and activities as assigned.
• Portfolio & Department Operations (25%)
  • Support Portfolio Management and Operations Manager with maintenance of Click Up/portfolio data.
  • Support project/resource allocation records.
  • Support maintenance of operational, financial, workforce, and vendor records to support department-level reporting, forecasting, and decision-making.
  • Support established portfolio and operational governance processes by maintaining trackers, documenting decisions, and monitoring due dates.
  • Support maintenance of operational trackers and documentation repositories.
  • Maintain status report inputs, meeting materials, and follow-ups on assigned actions.
• Administration & Leadership Support (10%)
  • Provide support in the areas of human resources, procurement, budgetary tracking, reporting, and overall management of the administrative office.
  • Provide administrative support to the IT Director, IT Assistant Director, and Portfolio Management and Operations Manager, including meeting coordination, composing meeting minutes, and other assigned tasks.
  • Maintain business process improvements, leading operational projects as assigned and developing tools for operational efficiency.
  • Adhere to financial policies and procedures and independently seek guidance and training on new policies and procedures.
  • Assist with editing organizational charts and maintaining department-wide operational logistics
  • Oversee central office supply inventory tracking and ordering and maintain organized supply inventory systems; fulfill ad hoc supply requests.
  • Maintain master space assignment list and seating chart; audit seating assignments and security access lists quarterly to ensure access is limited to current staff, faculty, and partners and email lists are accurate.
  • Coordinate all incoming and outgoing mail and deliveries, including distribution to mail recipients and communication as necessary.
  • Oversee all SOM IS office spaces (conference rooms, kitchen, and general SOM IS space), including management of the reservation schedules, resources, information technology (IT), and liaising with facilities as needed.

This description is a summary of the general level of work and is not intended to be all-inclusive. Duties and responsibilities may evolve based