Information Services Operations Coordinator

CU Denver; Aurora (CO); Hybrid; USD 57,000 - 72,000; Full time

Benefits offered by this job

Excellent benefits package

Paid time off (vacation/sick/holiday)

Tuition assistance

Job summary

The University of Colorado Anschutz Medical Campus invites applications for an Information Services Operations Coordinator in the School of Medicine Office of the Dean Information Services department. This hybrid role supports procurement, HR operations, and portfolio governance to ensure efficient department operations.

You will coordinate budgets, onboarding, and records, work with leadership and stakeholders, and help maintain documentation, trackers, and schedules to meet deadlines in a

Qualifications

• Bachelor's degree in a relevant field (business, administration, finance, healthcare administration, or related).
• 1 year of experience in business operations, administrative operations, procurement or financial coordination, HR/recruiting coordination, or related operational support.

Responsibilities

• Procurement, fiscal, and agreement coordination to oversee operating costs and budgets.
• Workforce, recruiting, and HR operations support including onboarding and candidate communication.
• Portfolio & department operations support, governance trackers, and documentation repositories.
• Administration & leadership support including meeting coordination and process improvements.

Skills

Microsoft Office

Excel

Word

Outlook

Education

Bachelor's degree (BA/BS)

Tools

Smartsheet

ClickUp

Microsoft Teams

Job description

University of Colorado Anschutz

Department: School of Medicine, Office of the Dean, IT Shared Services

Job Title: Information Services Operations Coordinator

Position #: 00854213 - Requisition #: 41597

Job Summary

The Information Services Operations Coordinator provides operational and administrative support across the School of Medicine Office of the Dean Information Services department. Reporting to the Portfolio Management and Operations Manager, this position supports procurement and fiscal operations, workforce and recruiting coordination, portfolio and department operations, agreement administration, and other department-wide operational activities.

The position works closely with department leadership and cross-functional partners to maintain accurate records, coordinate recurring processes, track actions and deadlines, support established governance practices, and ensure timely follow-through on operational needs.

The successful candidate will be highly organized, detail-oriented, responsive, and comfortable managing multiple priorities in a dynamic environment.

The work model for this position is hybrid, as determined by the School of Medicine Office of the Dean, Information Services Department.

Key Responsibilities

• Procurement, Fiscal, & Agreement Coordination (30%)
  • Interpret financial data to oversee operating costs.
  • Independently determine appropriate accounts for allocation of expenses and ensure financial transactions are recorded.
  • Implement procurement procedures and reconcile budgets.
  • Analyze and interpret department budgets to forecast spending projections and needs.
  • Create and track requisitions/POs, vendor onboarding documentation, invoices, renewals, purchasing records, procurement follow-ups, contract/MOU/SOW tracking, and maintain fiscal documentation.
  • Establish positive relationships with internal and external stakeholders.
  • Coordinate with Procurement to purchase necessary equipment and supplies for Department operations.
  • Support Portfolio Management and Operations Manager with spend reporting and forecasting input.
• Workforce, Recruiting, and HR Operations (25%)
  • Support recruitment, hiring, and onboarding of new hires.
  • Communicate with candidates, hiring managers, search committees, and others.
  • Coordinate recruitment, record-keeping, and general administrative support with stakeholders as applicable to facilitate a seamless recruitment process.
  • Arrange interview schedules with candidates.
  • Provide follow-up correspondence to candidates.
  • Ensure onboarding / offboarding checklists are followed.
  • Maintain documentation of contractor records, training/compliance tracking, and HR processes.
  • Assist in a diverse set of recruiting projects and activities as assigned.
• Portfolio & Department Operations (25%)
  • Support Portfolio Management and Operations Manager with maintenance of Click Up/portfolio data.
  • Support project/resource allocation records.
  • Support maintenance of operational, financial, workforce, and vendor records to support department-level reporting, forecasting, and decision-making.
  • Support established portfolio and operational governance processes by maintaining trackers, documenting decisions, and monitoring due dates.
  • Support maintenance of operational trackers and documentation repositories.
  • Maintain status report inputs, meeting materials, and follow-ups on assigned actions.
• Administration & Leadership Support (10%)
  • Provide support in the areas of human resources, procurement, budgetary tracking, reporting, and overall management of the administrative office.
  • Provide administrative support to the IT Director, IT Assistant Director, and Portfolio Management and Operations Manager, including meeting coordination, composing meeting minutes, and other assigned tasks.
  • Maintain business process improvements, leading operational projects as assigned and developing tools for operational efficiency.
  • Adhere to financial policies and procedures and independently seek guidance and training on new policies and procedures.
  • Assist with editing organizational charts and maintaining department-wide operational logistics
  • Oversee central office supply inventory tracking and ordering and maintain organized supply inventory systems; fulfill ad hoc supply requests.
  • Maintain master space assignment list and seating chart; audit seating assignments and security access lists quarterly to ensure access is limited to current staff, faculty, and partners and email lists are accurate.
  • Coordinate all incoming and outgoing mail and deliveries, including distribution to mail recipients and communication as necessary.
  • Oversee all SOM IS office spaces (conference rooms, kitchen, and general SOM IS space), including management of the reservation schedules, resources, information technology (IT), and liaising with facilities as needed.

This description is a summary of the general level of work and is not intended to be all-inclusive. Duties and responsibilities may evolve based on business need and the approved organizational design. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. For more information, visit www.cuanschutz.edu.

The School of Medicine (SOM) Office of the Dean Information Services team supports a wide range of digital, data, application, infrastructure, compliance, web, and end-user technology services across departments. This role provides department-wide portfolio and operations leadership across these functional areas and is not assigned to a single delivery team.

Why work for the University?

We have AMAZING benefits and offerexceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications

Minimum Qualifications

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, communication design, business administration, public relations, marketing, or a directly related field from an accredited institution.
  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.
• One (1) year of experience working in one or more of the following areas: business operations, administrative operations, procurement or financial coordination, human resources/recruiting coordination, project or program coordination, or related operational support.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience supporting business operations, procurement, HR processes, and handling confidential personnel and financial information.
• Experience supporting project and portfolio management activities, including status tracking, meeting coordination, follow-through, and use of tools such as Smartsheet, ClickUp, and Microsoft Teams.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities

• Proficient with Microsoft Office (Excel, Word, Outlook) and maintaining operational, workforce, vendor, financial, and project tracking/reporting systems.
• Strong organizational and time management skills with the ability to manage multiple priorities, deadlines, and recurring operational activities.
• Demonstrated initiative, resourcefulness, and follow-through, with the ability to proactively track outstanding items and move work toward resolution.
• High attention to detail and commitment to maintaining accurate records, documentation, and operational data.
• Ability to communicate effectively, both in writing and orally.
• Demonstrated judgment and discretion when handling sensitive personnel, financial, procurement, and leadership information.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution and with geographically distributed collaborators to coordinate work across teams.
• Ability to work effectively in an environment with changing priorities, competing demands, and evolving processes.
• Commitment to accountability, transparency, collaboration, customer service, and continuous improvement.
• Ability to distinguish between matters that can be independently coordinated and those requiring escalation or management decision-making.
• Ability to maintain confidentiality and manage sensitive information.
• Demonstrated resourcefulness and initiative.
• Ability to interact with people of varying technical levels to gather requirements and understand existing systems relevant to the challenges at hand.
• Must be able to identify and resolve problems in a timely manner.

Screening of Applications Begins

Immediately and continues until 11/9/2026.

Anticipated Pay Range

The starting salary range (or hiring range) for this position has been established as $56,995 to $72,498.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.