Coordinator, Client Programs & Events

Skadden,-Arps,-Slate,-Meagher-; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health care

401(k)

Paid time off

Parental leave

Learning & development

Well-being programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York is seeking a Coordinator, Client Programs & Events to support planning, coordination and execution of client-facing events, including CLE seminars, webinars, receptions and dinners. The role integrates NY-based programming with the national client events team.

You will collaborate with Business Development, practice groups, and partners to align logistics with goals, manage registrations, on-site setup, post-event reporting, and CRM updates

Qualifications

• Bachelor's degree required.
• Minimum of three years of related experience in a professional services environment.
• Knowledge of CRM and dynamic databases.
• Proficiency in Outlook, Excel, and PowerPoint.
• Strong interpersonal and written communication skills.
• Ability to handle multiple projects and shifting priorities.
• Ability to handle sensitive information and maintain confidentiality.
• Flexibility to adjust hours to meet operating needs.

Responsibilities

• Coordinate client dinners, receptions, and in-house CLE presentations.
• Manage event registration, RSVPs, and inquiries.
• Assist on-site event setup, nametags, surveys, and materials.
• Reconcile post-event attendance and update CRM records.
• Research venues, restaurants, vendors, and budgets.
• Assist with restaurant contracts and vendor terms.
• Support adherence to CLE accreditation standards and firm branding.

Skills

CRM systems

Outlook

Excel

PowerPoint

Communication skills

Multitasking

Confidentiality

Education

Bachelor's degree

Tools

CRM databases

Office suite

Job description

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.About UsSkadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.The OpportunityWe are seeking a Coordinator, Client Programs & Events. This position will be based in our New York office (hybrid). This role supports the planning, coordination, and execution of client-facing events that advance the Firm's business development and marketing objectives, including CLE seminars and webinars, receptions, dinners, and other client engagement functions. The Coordinator primarily supports New York-based programming while also contributing to events across regional offices as part of the Firm's national client events team. This role works closely with the Business Development team, practice groups, partners, and other functional teams to help ensure the seamless delivery of events of all sizes.Assists in the planning, coordination, and execution of client-facing events, including CLE programs, seminars, webinars and other client engagement functions.Coordinates client dinners, reception and in-house CLE presentations with limited supervision.Works as a collaborative member of the Client Programs & Events Team, supporting various team members as needed in both New York and regional offices.Collaborates with Business Development teams and partners to help align event logistics with practice-specific and Firmwide goals.Coordinates event registration for in-person and virtual programs, provides regular RSVP updates, and serves as a point of contact for registration inquiries.Supports on-site event setup, including preparing nametags, program evaluation surveys, printed and digital materials, and staffing events on-site.Reconciles post-event attendance for in-person and virtual events, including updating CRM records, reporting on attendance, and compiling and distributing attendee feedback.Researches restaurants, venues and vendors for dinners and receptions, and presents options that align with firm standards.Develops cost estimates for dinners and receptions, and monitors budgets throughout the planning and execution process.Assists with the review and coordination of restaurant agreements for private dinners and receptions; develops a working understanding of general business terms and Firm contracting standards.Researches promotional items and client gifts, including working with vendors, building estimates, maintaining inventory, and coordinating ad-hoc mailings.Contributes to event tracking and assists with aggregating data for reporting purposes.Supports the adoption and use of new event-related processes, technology, and resources as the team evolves; collaborates closely with the Event Operations team.Supports compliance with CLE accreditation standards across relevant jurisdictions and develops familiarity with state bar requirements.Supports adherence to event standards that reflect the Firm's brand and client service values.Demonstrates strong interpersonal, written, and verbal communication skills to facilitate productive work relationships across teams and levels, including Firm partners and senior-level clients.Ability to synthesize information from multiple sources into clear, effective communications.Manages Firm resources responsibly and complies with Firm operations, policies, and procedures.Performs other related duties as assigned to support the Firm's business development and marketing initiatives.QualificationsKnowledge of CRM and dynamic databases.Proficiency in relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.Demonstrates strong interpersonal and communication skills, both verbally and in writing.Demonstrates close attention to detail.Ability to handle multiple projects and shifting priorities in a demanding, fast-paced environment.Ability to handle sensitive matters and maintain confidentiality.Ability to organize and prioritize work effectively.Ability to work well independently as well as collaboratively within a team.Flexibility to adjust hours and work the hours necessary to meet operating and business needs.Education and ExperienceBachelor's degreeMinimum of three years of related experience in a professional services environmentCulture & Life at SkaddenWhat makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.BenefitsThe overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.Competitive salaries and year-end discretionary bonuses.Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.Generous paid time off.Paid leave options, including parental.In-classroom, remote, and on-demand learning and professional development opportunities.Robust well-being classes and programs.Opportunities to give back and make an impact in local communities.For further details, please visit: https://www.skadden.com/careers/staff/employee-benefitsThe starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.Salary Details$80,000 - $90,000EEO StatementSkadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].Skadden Equal Employment Opportunity PolicySkadden Equal Employment Opportunity PolicyApplicants Have Rights Under Federal Employment LawApplicants Have Rights Under Federal Employment LawIn accordance with the Transparency in Coverage Rule,Transparency in Coverage