Industrial Property Administrator

Stream Realty; Rosemont (IL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player in commercial real estate is seeking a dedicated Property Administrator. In this role, you will provide first-class property management services, supporting the Property Management team in daily operations. Your responsibilities will include managing accounts receivable and payable, enhancing tenant relations, and assisting with financial reporting. This is an exciting opportunity to join a collaborative team where you can apply your skills and grow within the property management department. If you are detail-oriented and passionate about customer service, this role offers a meaningful career path in a dynamic environment.

Qualifications

• Bachelor’s Degree preferred with proficiency in Microsoft Excel and Word.
• Strong verbal and written communication skills essential for customer service.

Responsibilities

• Assist Property Manager with daily operations and financial reporting.
• Maintain vendor files and prepare service contracts for vendor services.

Skills

Attention to Detail

Verbal Communication

Written Communication

Customer Service

Organizational Skills

Basic Accounting Skills

Mathematical Aptitude

Education

Bachelor’s Degree

Tools

Microsoft Excel

Microsoft Word

Yardi

Job description

Company Description

ABOUT STREAM REALTY PARTNERS

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 215+ million square feet of assignments and more than $5.8 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We’ve grown from our two original partners to 1,400+ talented individuals that come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. More information on the firm is available on the website: www.streamrealty.com.

IMMEDIATE IMPACT. MEANINGFUL CAREER.

At Stream, we know our success begins and ends with our people. It’s the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our clients' needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

POSITION OVERVIEW

The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a commercial property. Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.

RESPONSIBILITIES

• Assist Property Manager with day-to-day operation of assigned portfolio.
• Assist Property Manager with the preparation of monthly/quarterly financial reports.
• File paperwork as necessary; Prepare lease termination forms and write-off forms as necessary; Create and maintain digital vendor files; Prepare aging reports on a monthly basis.
• Receive and enter work order requests into the system.
• Maintain, track, and input into the system all Certificates of Insurance for vendors/tenants/clients.
• Prepare, compile, and facilitate the creation and execution of Service Contracts for vendor services.
• Schedule building activity including move-ins / move outs; verify insurance.
• Assist in planning and executing tenant events with management team.
• Maintain trackers for Certificates of Insurance, Service Contracts, and Tenant’s HVAC agreements for assigned properties.
• Assist with accounts payable – accurately input, verify proper backup and code all invoices according to the approved budget into the payables system and then forward to the Property Manager for approval.
• Assist with accounts receivable – monthly review of account receivables in the system and assist with the preparation of late notices and default notices.

Qualifications

• Bachelor’s Degree preferred.
• Proficient with Microsoft Excel and Word; Yardi experience a plus
• Attention to Detail
• Basic accounting skills and knowledge
• Mathematical aptitude
• Strong verbal and written communication skills
• Excellent customer service skills
• Good organizational skills
• Desire and ambition to learn and grow in Stream’s property management department.
• Attributes which align with Stream’s core values of Smart, Honest, Nice, and Passionate

To apply for a position, please visit our website at www.streamrealty.com