Indexing Operations Specialist

Nisga'a CIOPS, LLC; Quantico (VA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company matching

Paid time off

Professional development opportunities

Job summary

A defense contracting firm is seeking an Indexing Operations Specialist in Virginia. This role is pivotal for ensuring the integrity of criminal indexing records for the Department of the Air Force within FBI systems. Responsibilities include conducting record entries, engaging with compliance teams, and overseeing auditing processes. Applicants should have significant experience in criminal justice records with a requirement for a Top-Secret clearance. Competitive salary and benefits provided.

Qualifications

• Knowledge of common criminal justice system terminology and processes.
• Strong analytical, problem‑solving, and documentation skills.
• Minimum 5 years' experience creating or managing criminal justice information records and 3 years' experience in similar criminal justice experience.
• Must have a Top‑Secret clearance with SCI eligibility.

Responsibilities

• Conducts entries of records within several FBI criminal justice information systems.
• Focal point for respective MAJCOMs regarding Disposition of Firearms checks.
• Engages with assigned Indexing Compliance Managers and JA offices providing feedback and resolution.
• Conducts real-time evaluations, audits, creation, and correction of DAF indexing records.
• Ensures compliance with established DoW and DAF policies.
• Monitors and tracks requests for entries of DAF information into federal databases.
• Engages directly with DAF‑CJIC CHRI Data Manager regarding MAJCOM compliance.
• Provides resolutions to Requests for Information as needed.

Skills

Criminal justice terminology

Analytical skills

Documentation skills

Education

Bachelor's degree

Job description

Please note that this position is contingent upon the successful award of a contract currently under bid.

Nisga'a CIOPS provides hands‑on experienced services to civilian and DoD programs worldwide. Delivering highly skilled, cleared personnel who provide services on five continents for a portfolio of customers.

Summary

The Indexing Operations Specialist is responsible for the accurate entry, maintenance, and compliance oversight of Department of the Air Force (DAF) administrative and criminal indexing records within FBI criminal justice information systems. This role serves as the primary point of contact for assigned MAJCOMs, providing direct support to Security Forces, OSI, and Judge Advocate offices on indexing matters. The Indexing Operations Specialist conducts real‑time evaluations, corrections, and compliance reviews to ensure records are accurate, timely, and aligned with applicable law, DoD/DoW, and DAF policies, while supporting audits, RFIs, and interagency coordination efforts.

Overview

The Indexing Operations Specialist is responsible for the accurate entry, maintenance, and compliance oversight of Department of the Air Force (DAF) administrative and criminal indexing records within FBI criminal justice information systems.

Responsibilities

• Conducts entries of records within several FBI criminal justice information systems as required by law, DoW, and DAF policy.
• Focal point for respective MAJCOMs regarding Disposition of Firearms (DOF) checks.
• Engages with assigned Indexing Compliance Managers (Security Forces/OSI) and JA offices at respective bases providing direct feedback and resolution to questions or concerns as required for administrative and criminal indexing matters.
• Conducts real‑time evaluations, audits, creation, and correction of DAF indexing records required via direct engagement with units and via functional CMS access.
• Ensures assigned functional units comply with established DoW and DAF policies regarding applicable records within federal databases and case management systems.
• Monitors and tracks requests for and entries of DAF information into federal databases for assigned MAJCOM installations including warrants, lost/stolen articles, missing persons, Military Protection Orders (MPO), dangerous persons, and ensures compliance by assigned MAJCOM units with established policies/procedures ensuring proper documentation exists for respective entries.
• Engages directly with DAF‑CJIC CHRI Data Manager and Audit lead regarding MAJCOM compliance information and assist with providing proper feedback regarding compliance issues for routing to base OSI HQ/Inspector General (IG) and MAJCOM/Wing IG offices for remedy.
• Provides resolutions to Requests for Information (RFI) team as required for records within their respective MAJCOM and makes identified corrections of errors.

Qualifications

Necessary Skills and Knowledge:

• Knowledge of common criminal justice system terminology and processes.
• Strong analytical, problem‑solving, and documentation skills.

Minimum Qualifications:

• Minimum 5 years' experience creating or managing criminal justice information records and 3 years' experience either as a sworn law enforcement officer or other similar criminal justice experience.
• Must have a Top‑Secret clearance with SCI eligibility.

Preferred Qualifications:

• Bachelor's degree in a related field.

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax‑deferred savings options, supplementary benefits, paid time off, and professional development opportunities.