Indexing Operations Specialist

Goldbelt, Inc.; Quantico (VA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) plan with company matching

Tax-deferred savings options

Paid time off

Professional development opportunities

Job summary

A leading service provider in defense sector seeks an Indexing Operations Specialist in Quantico, VA. This role involves managing criminal justice indexing records and ensuring compliance with laws and policies, requiring a minimum of 5 years’ relevant experience and a Top-Secret clearance. In addition to competitive compensation, the role includes benefits such as medical insurance, a 401(k) plan, and professional development opportunities.

Qualifications

• Minimum 5 years’ experience creating or managing criminal justice information records.
• 3 years’ experience as a sworn law enforcement officer or similar criminal justice experience.
• Must have a Top‑Secret clearance with SCI eligibility.

Responsibilities

• Conducts entries of records within several FBI criminal justice information systems.
• Focal point for respective MAJCOMs regarding Disposition of Firearms checks.
• Engages with assigned Indexing Compliance Managers and JA offices.
• Conducts real‑time evaluations and audits for DAF indexing records.
• Ensures compliance with established DoW and DAF policies.
• Monitors and tracks requests for DAF information into federal databases.
• Engages directly with DAF-CJIC CHRI Data Manager and Audit lead.
• Provides resolutions to Requests for Information team.

Skills

Knowledge of common criminal justice system terminology

Strong analytical skills

Problem-solving skills

Documentation skills

Education

Bachelor's degree in a related field

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Nisga'a CIOPS provides hands‑on experienced services to civilian and DoD programs worldwide. Delivering highly skilled, cleared personnel who provide services on five continents for a portfolio of customers.

Summary

The Indexing Operations Specialist is responsible for the accurate entry, maintenance, and compliance oversight of Department of the Air Force (DAF) administrative and criminal indexing records within FBI criminal justice information systems. This role serves as the primary point of contact for assigned MAJCOMs, providing direct support to Security Forces, OSI, and Judge Advocate offices on indexing matters. The Indexing Operations Specialist conducts real‑time evaluations, corrections, and compliance reviews to ensure records are accurate, timely, and aligned with applicable law, DoD/DoW, and DAF policies, while supporting audits, RFIs, and interagency coordination efforts.

Responsibilities

• Conducts entries of records within several FBI criminal justice information systems as required by law, DoW, and DAF policy.
• Focal point for respective MAJCOMs regarding Disposition of Firearms (DOF) checks.
• Engages with assigned Indexing Compliance Managers (Security Forces/OSI) and JA offices at respective bases providing direct feedback and resolution to questions or concerns as required for administrative and criminal indexing matters.
• Conducts real‑time evaluations, audits, creation, and correction of DAF indexing records a required via direct engagement with units and via functional CMS access.
• Ensures assigned functional units comply with established DoW and DAF policies regarding applicable records within federal databases and case management systems.
• Monitors and tracks requests for and entries of DAF information into federal databases for assigned MAJCOM installations including warrants, lost/stolen articles, missing persons, Military Protection Orders (MPO), dangerous persons, and ensure compliance by assigned MAJCOM units with established policies/procedures ensuring proper documentation exists for respective entries.
• Engages directly with DAF-CJIC CHRI Data Manager and Audit lead regarding MAJCOM compliance information and assist with providing proper feedback regarding compliance issues for routing to base OSI HQ/Inspector General (IG) and MAJCOM/Wing IG offices for remedy.
• Provide resolutions to Requests for Information (RFI) team as required for records within their respective MAJCOM and make identified corrections of errors.

Qualifications

Necessary Skills and Knowledge

• Knowledge of common criminal justice system terminology and processes.
• Strong analytical, problem‑solving, and documentation skills.

Minimum Qualifications

• Minimum 5 years’ experience creating or managing criminal justice information records and 3 years’ experience either as a sworn law enforcement officer or other similar criminal justice experience.
• Must have a Top‑Secret clearance with SCI eligibility.

Preferred Qualifications

• Bachelor’s degree in a related field

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax‑deferred savings options, supplementary benefits, paid time off, and professional development opportunities.