Inbound Logistics & Receiving Coordinator

Potter Electric Signal Co.; Hazelwood (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Potter Electric Signal Co. is seeking an Inbound Logistics & Receiving Coordinator. You will verify receipts, coordinate dock activities, and maintain accurate records to support production.

You will use ERP and inventory systems daily, working with Purchasing, Quality, and Production to ensure efficient material flow and compliance with quality standards in a fast-paced manufacturing setting.

Qualifications

• Meticulous attention to detail and accuracy under time pressure.
• Strong organization and prioritization skills for multiple deadlines.
• Clear written and verbal communication across functions.
• Comfort with ERP/inventory systems and proficiency in Teams, Outlook, and Excel.
• Solid judgment and problem-solving abilities in a fast-paced manufacturing setting.

Responsibilities

• Serve as the central point of contact for receiving-related inquiries and escalations.
• Coordinate receiving activities and ensure accurate documentation and records.
• Verify conformance of incoming materials with quality standards and specifications; provide documentation for audits.
• Maintain orderly records: invoices, packing slips, manifests, and shipment documents.

Skills

Detail-oriented

Organizational skills

Communication

ERP/inventory systems

Tools

Teams

Outlook

Excel

ERP system

Job description

Step Into the Flow: A Day in the Life

As our Inbound Logistics & Receiving Coordinator, you are the first quality and accuracy gate between suppliers and production. Your day begins on the dock confirming what arrives matches what we expect, and ends with production teams fully supported by precise inventory and clean documentation.

Morning: Turning Deliveries into Ready-to-Use Inventory

• Open the dock and assign doors so carriers can unload efficiently, prioritizing based on production and warehouse needs.
• Visually inspect shipments from suppliers, vendors, and transportation partners; verify condition and count.
• Match receipts against purchase orders, packing slips, manifests, and bills of lading; capture any shortages, damages, or discrepancies.
• Coordinate quick resolution of issues with Purchasing, Quality, carriers, and suppliers; initiate return-to-vendor (RTV) when required.
• Label, organize, and stage materials to designated locations to keep material flow uninterrupted.

Midday: Locking in Inventory Integrity

• Post accurate receipts and transactions in the ERP and inventory systems to maintain traceability.
• Update receiving schedules and inbound/outbound transportation plans to stay aligned with production.
• Maintain well-structured records: invoices, packing slips, manifests, and other shipment documents for accounting, compliance, and audit use.
• Track and manage documentation for damaged goods and shipment discrepancies.
• Support cycle counts, audits, and reconciliation activities to ensure inventory accuracy.

Afternoon: Coordinating the Operation

• Serve as the central point of contact for receiving-related inquiries and escalations.
• Communicate delivery status, schedule changes, and shipment requirements with carriers and suppliers.
• Maintain records of approved and potential transportation carriers for operational and audit purposes.
• Verify conformance of incoming materials against quality standards and specifications; provide documentation to auditors as needed.
• Follow company safety procedures and proper handling for any hazardous materials.

Continuous Improvement

• Champion efficiency, safety, and process performance across the dock and storage areas.
• Ensure kanban signals are executed and followed to support lean material flow.

What You Bring

• Meticulous attention to detail and accuracy under time pressure.
• Strong organization and prioritization skills for multiple deadlines.
• Clear written and verbal communication across functions.
• Comfort with ERP/inventory systems and proficiency in Teams, Outlook, and Excel.
• Solid judgment and problem-solving abilities in a fast-paced manufacturing setting.
• Working knowledge of receiving, inventory control, kanban, shipping, and warehouse operations.
• Understanding of quality, safety, and regulatory requirements.

The Impact You Make

Your precision keeps production humming without interruption. By safeguarding data accuracy, coordinating across Purchasing, Production, Logistics, Quality Assurance, and Warehouse teams, and owning the dock operation end-to-end, you help control costs, uphold product quality, and elevate customer satisfaction.