Inbound Logistics & Receiving Coordinator

Potter Global Technologies; Hazelwood (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Potter Global Technologies in Missouri is seeking an Inbound Logistics & Receiving Coordinator to guard the gate between suppliers and production, ensuring receipts match orders and documentation stays clean. You will open the dock, assign loading doors, inspect shipments, reconcile with POs and packing slips, and escalate issues with Purchasing, Quality, carriers, and suppliers.

In the afternoon you maintain ERP records, support cycle counts, and act as the central contact for receiving

Qualifications

• Meticulous attention to detail and accuracy under time pressure.
• Strong organization and prioritization skills for multiple deadlines.
• Clear written and verbal communication across functions.
• Comfort with ERP/inventory systems and proficiency in Teams, Outlook, and Excel.
• Solid judgment and problem-solving abilities in a fast-paced manufacturing setting.
• Working knowledge of receiving, inventory control, kanban, shipping, and warehouse operations.
• Understanding of quality, safety, and regulatory requirements.

Responsibilities

• Open the dock and assign doors to optimize unloading and production flow.
• Visually inspect shipments, verify condition and count, and match receipts to POs and packing slips.
• Coordinate resolution of issues with Purchasing, Quality, carriers, and suppliers; initiate RTV when required.
• Record and organize materials and documentation to maintain traceability and audits.
• Post receipts in ERP and update inbound/outbound transportation plans.
• Support cycle counts, audits, and reconciliation to ensure accuracy.
• Serve as the central point of contact for receiving-related inquiries and escalations.
• Maintain approved carrier records for audits and operations.
• Follow safety procedures and handle hazardous materials appropriately.

Skills

Attention to detail

Organization

Communication

ERP systems

Microsoft Teams

Outlook

Excel

Problem solving

Receiving and inventory operations

Tools

ERP software

Kanban systems

Job description

Step Into the Flow: A Day in the LifeAs our Inbound Logistics & Receiving Coordinator, you are the first quality and accuracy gate between suppliers and production. Your day begins on the dock confirming what arrives matches what we expect, and ends with production teams fully supported by precise inventory and clean documentation.Morning: Turning Deliveries into Ready-to-Use InventoryOpen the dock and assign doors so carriers can unload efficiently, prioritizing based on production and warehouse needs.Visually inspect shipments from suppliers, vendors, and transportation partners; verify condition and count.Match receipts against purchase orders, packing slips, manifests, and bills of lading; capture any shortages, damages, or discrepancies.Coordinate quick resolution of issues with Purchasing, Quality, carriers, and suppliers; initiate return-to-vendor (RTV) when required.Label, organize, and stage materials to designated locations to keep material flow uninterrupted.Midday: Locking in Inventory IntegrityPost accurate receipts and transactions in the ERP and inventory systems to maintain traceability.Update receiving schedules and inbound/outbound transportation plans to stay aligned with production.Maintain well-structured records: invoices, packing slips, manifests, and other shipment documents for accounting, compliance, and audit use.Track and manage documentation for damaged goods and shipment discrepancies.Support cycle counts, audits, and reconciliation activities to ensure inventory accuracy.Afternoon: Coordinating the OperationServe as the central point of contact for receiving-related inquiries and escalations.Communicate delivery status, schedule changes, and shipment requirements with carriers and suppliers.Maintain records of approved and potential transportation carriers for operational and audit purposes.Verify conformance of incoming materials against quality standards and specifications; provide documentation to auditors as needed.Follow company safety procedures and proper handling for any hazardous materials.Continuous ImprovementChampion efficiency, safety, and process performance across the dock and storage areas.Ensure kanban signals are executed and followed to support lean material flow.What You BringMeticulous attention to detail and accuracy under time pressure.Strong organization and prioritization skills for multiple deadlines.Clear written and verbal communication across functions.Comfort with ERP/inventory systems and proficiency in Teams, Outlook, and Excel.Solid judgment and problem-solving abilities in a fast-paced manufacturing setting.Working knowledge of receiving, inventory control, kanban, shipping, and warehouse operations.Understanding of quality, safety, and regulatory requirements.The Impact You MakeYour precision keeps production humming without interruption. By safeguarding data accuracy, coordinating across Purchasing, Production, Logistics, Quality Assurance, and Warehouse teams, and owning the dock operation end-to-end, you help control costs, uphold product quality, and elevate customer satisfaction.