In-person Office Support Staff

Tempus Unlimited; West Springfield (MA); On-site; USD 22,000 - 32,000; Full time

Job summary

Tempus Unlimited in West Springfield, MA is seeking an in-person Office Staff member to support the Regional Liaison Department with clerical and administrative tasks in a professional office setting. This full-time role offers 35 hours per week, Monday through Friday, 8:30 am to 4:30 pm, at a pay rate of $19.50 per hour.

Responsibilities include scanning documents, handling drop-offs, creating verification letters, managing lobby forms, and assisting visitors.

Qualifications

• High School Diploma required.
• Attention to detail and ability to multitask.
• Ability to work well in a team and independently.

Responsibilities

• Scan documents dropped off at the office (timesheets, new hire paperwork, etc.).
• Label documents with scan folders and retrieve paperwork left in the drop box.
• Assist with creating verification of employment letters, W-2s, and pay stubs.
• Ensure adequate supply of forms and maintain lobby inventory.
• Assist with checking in visitors and distributing tickets.
• All other duties assigned by management.

Skills

Attention to detail

Multi-tasking

Team player

Self-motivated

Organizational skills

Confidentiality

Punctual

Professional demeanor

Positive attitude

Willing to learn

Education

High School Diploma

Job description

The In-person Office Staff is to perform numerous clerical and administrative duties to support the Regional Liaison Department.

• In-person
• $19.50 an hour
• Full time, 35 hours a week
• Monday - Friday, 8:30am to 4:30pm
• West Springfield office location

Essential Functions

• Scanning documents that are dropped off at the office (ex.: timesheets, new hire paperwork, e-Timesheet agreements, etc...)
• Labeling the documents with the scan folder
• Retrieving paperwork left in the drop box
• Help in creation of verification of employment letters, W-2, and pay stubs
• Ensuring adequate supply of forms available in the lobby
• Maintaining an inventory of forms
• Assist with checking in visitors and handing out tickets
• All other duties assigned by management

Competencies

• Attention to detail
• Ability to multi-task and meet deadlines
• Ability to work efficiently as a team player, as well as, individually with minimal direction
• Self-motivated
• Good organizational skills
• Able to consistently maintain and build positive working relationships
• Willing to learn new information daily
• Familiarity with office machines, equipment and software
• Punctual and dependable
• Professional, friendly and understanding
• Positive attitude
• Ability to maintain confidentiality
• Perform all other duties as may be required

Education

• High School Diploma

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Travel

No travel is required for this position.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.