Part-Time Office Assistant

Plastpro,Inc; Ashtabula (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Plastpro,Inc. is seeking an Office Assistant to support our plant office operations. This role handles routine clerical tasks, uses MS Word and Outlook, and may greet visitors and manage basic reception duties.

The ideal candidate has a High School diploma or Technical School background with clerical experience, ability to handle mail, filing, and data entry, and works well in a team environment in a manufacturing setting.

Qualifications

• High School diploma or Technical School Education with 1 year of clerical support experience.
• Proficient in MS Office (Word and Outlook).

Responsibilities

• Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answer incoming calls; transfer callers and take messages as needed.
• Enter and update information in databases.
• Maintain filing systems either manually or electronically.
• Prepare forms, memos, letters, and reports according to written or verbal instructions.
• Monitor inventory levels and orders supplies.
• Open, sort and distribute incoming mail; process outgoing mail.
• May manage calendars and schedules appointments.
• May serve as the receptionist for the Plant office, greeting visitors and applicants.

Skills

MS Office

Data entry

Customer service

Time management

Communication skills

Education

High School diploma

Technical School Education

Tools

MS Outlook

Databases

Phone system

Job description

Summary

The Office Assistant performs various routine clerical duties to support operations of the department.

Summary

The Office Assistant performs various routine clerical duties to support operations of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answer incoming calls; transfers callers and takes messages as needed.
• Enter and update information in databases.
• Maintain filing systems either manually or electronically.
• Prepare forms, memos, letters, and reports according to written or verbal instructions.
• Monitor inventory levels and orders supplies.
• Open, sort and distribute incoming mail; process outgoing mail.
• May manage calendars and schedules appointments.
• May serve as the receptionist for the Plant office, greeting visitors and applicants.
• Maintain designated work spaces in a clean, safe and timely manner in compliance with Plant THM/Safety policy.
• Perform other job-related duties as assigned.

Qualifications

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

High School diploma or Technical School Education, with 1 year of clerical support experience.

Computer Skills

Possess basic knowledge of MS Office (Word, and Outlook).

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write general reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Abilities to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

When in the office, the noise level in the work environment is usually quiet.