In-Person Administrative Specialist, Student Records

University of Missouri-Kansas City; Kansas City (MO); On-site; USD 25,000 - 29,000; Full time

Job summary

University of Missouri - Kansas City, School of Medicine, Evaluation Office seeks an administrative support professional to manage student records, conduct processes, degree verifications, and evaluation workflows. This in-person role collaborates with multiple departments to ensure accuracy, confidentiality, and timely processing.

The position supports Graduate Health Professions in Medicine programs, coordinates council activities, and maintains electronic records while providing information

Qualifications

• High School diploma or equivalent with at least 5 years of experience.
• Strong organizational and administrative skills with exceptional attention to detail.
• Ability to maintain confidential information and exercise discretion.
• Excellent written and verbal communication skills.
• Experience managing records, coordinating meetings, and supporting multiple stakeholders.
• Proficiency with Microsoft Office and other administrative systems.

Responsibilities

• Coordinate with the Offices of Student Affairs and Curriculum to track, monitor, and assign student elective evaluators, ensuring timely and accurate evaluation collection.
• Manage the scheduling and documentation of School of Medicine Honor Council meetings and maintain confidential student conduct records.
• Provide administrative support for Graduate Health Professions in Medicine programs, including coordinating Graduate Council activities, routing Program of Study forms, and maintaining student records.
• Maintain electronic student records by collecting and managing admissions, curriculum, and progression information.
• Assist the Office of Student Affairs with the completion and submission of degree verifications.
• Coordinate communication and distribution of diploma-related information to recent graduates.
• Serve as a resource for students, faculty, staff, and visitors by providing information and directing inquiries as appropriate.
• Ensure the accuracy, confidentiality, and efficient daily operations of the Council on Evaluation.
• Perform other related duties as assigned.

Skills

Organizational skills

Attention to detail

Discretion/confidentiality

Written and verbal communication

Records management

Meeting coordination

Stakeholder coordination

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

University of Missouri - Kansas City, School of Medicine, Evaluation Office seeks an administrative support professional to manage student records, conduct processes, degree verifications, and evaluation workflows. This in-person role collaborates with multiple departments to ensure accuracy, confidentiality, and timely processing.

The position supports Graduate Health Professions in Medicine programs, coordinates council activities, and maintains electronic records while providing information