In-Office Legal Assistant & Administrative Coordinator

Pender & Coward; Suffolk (VA); On-site; USD 29,000 - 32,000; Full time

Job summary

Pender & Coward is seeking an Office Assistant for our Suffolk, Virginia office. The role can be part-time or full-time and is in-office only; no remote work.

You will support attorneys, paralegals, and staff with routine clerical tasks, client communications, and calendar management. We value meticulous, reliable candidates with strong Word and basic Excel skills, attention to detail, and the ability to learn document management software.

Qualifications

• High school diploma or equivalent.
• Prior experience supporting paralegals or attorneys preferred.
• Microsoft Word proficiency; basic Excel skills; ability to learn document management software.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Answer incoming calls, listen to client needs, and direct calls appropriately.
• Manage conference room calendars daily.
• Open, organize, maintain, scan and close paper and electronic client files.
• Process ingoing and outgoing mail daily.
• Draft simple legal documents per specifications.
• Prepare routine correspondence, reports and letters.
• Maintain attorneys’ calendars; schedule and follow up on appointments.
• Support paralegals and attorneys as needed.
• Handle confidential information with discretion.
• Edit and issue bills.

Skills

Verbal communication

Written communication

Attention to detail

Proofreading

Organizational skills

Client relations

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel (basic)

Document management software

Job description

Pender & Coward is seeking an Office Assistant for our Suffolk, Virginia office. The role can be part-time or full-time and is in-office only; no remote work.

You will support attorneys, paralegals, and staff with routine clerical tasks, client communications, and calendar management. We value meticulous, reliable candidates with strong Word and basic Excel skills, attention to detail, and the ability to learn document management software.