In-Office Experience & Operations Coordinator

Orange Barrel Media; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Orange Barrel Media is seeking an Office Coordinator to keep our Columbus, OH office running smoothly. This full-time, in-office role covers stocking snacks, managing lunches, maintaining organized spaces, coordinating with vendors, supporting recruiting coordination, handling mail, and monitoring office access.

The ideal candidate will be highly organized with strong scheduling skills, a service mindset, and ownership of day-to-day office needs.

Qualifications

• 1+ years in office administration or coordinating roles.
• Strong organizational and scheduling skills.
• Customer-service mindset and proactive approach.
• Reliable, punctual with good follow-through.
• Positive, can-do attitude with team focus.
• Strong written and verbal communication with vendors and managers.
• Able to stand for portions of the day and lift/move boxes.
• On-site, full-time availability.

Responsibilities

• Stock and manage pantry supplies and inventory; reorder as needed.
• Coordinate daily catered lunches; place orders and schedule deliveries.
• Maintain clean, organized office and common areas.
• Build and manage relationships with external vendors and service providers.
• Support recruiting coordination: schedule interviews and update ATS statuses.
• Maintain candidate data in ATS and assist with pipeline organization.
• Handle mail distribution and shipments; monitor office access and visitor flow.
• Serve as a go-to contact for general office needs and requests.
• Perform additional tasks as needed.

Skills

Office coordination

Scheduling

Vendor relations

Customer service mindset

Communication skills

Reliability

On-site presence

Multitasking

Job description

Orange Barrel Media is seeking an Office Coordinator to keep our Columbus, OH office running smoothly. This full-time, in-office role covers stocking snacks, managing lunches, maintaining organized spaces, coordinating with vendors, supporting recruiting coordination, handling mail, and monitoring office access.

The ideal candidate will be highly organized with strong scheduling skills, a service mindset, and ownership of day-to-day office needs.