In-Office Administrative & Operations Coordinator

Kimley-Horn; Las Vegas (NV); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Retirement plan matching

Health coverage

Time off & flexible scheduling

Student loan matching

Tuition reimbursement

Family-friendly benefits

Job summary

Kimley-Horn in Las Vegas is seeking an Administrative Assistant to work at the front desk, greet clients, answer calls, and provide essential office and project support in a busy in-office environment.

You will manage calendars and conference rooms, coordinate catering, invoices, travel, and supplier logistics while assisting project managers with contracts, submittals, and reports. Strong MS Office skills and organizational ability are required.

Qualifications

• Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe.
• Strong communication and interpersonal skills for efficient communication with co-workers, leaders, vendors and clients; professional phone demeanor.
• Strong writing, editing and proofreading skills.

Responsibilities

• Answering the phone, greeting visitors and clients at the front desk.
• Manage calendar of shared office resources including conference rooms, booking time slots and scheduling conflicts.
• Maintain kitchen and office supplies by tracking inventory, ordering as needed, and keeping supplies stocked.
• Order catering for internal and external meetings, coordinating multiple orders, and setting up conference rooms.
• Receive and process office invoices.
• Coordinate FOB access, parking, and desk space for new hires and visitors.
• Manage courier services and mail distribution.
• Schedule and arrange courier services.
• Coordinate building maintenance with management and facilities team.
• Coordinate travel and assist with monthly expense reports.
• Assist Project Managers with contracts and insurance certificates.
• Assist with producing project documents and reports as needed.
• Support project managers and team members as needed.

Skills

Communication

Organizational skills

Attention to detail

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Tools

MS Office

Adobe

Job description

Kimley-Horn in Las Vegas is seeking an Administrative Assistant to work at the front desk, greet clients, answer calls, and provide essential office and project support in a busy in-office environment.

You will manage calendars and conference rooms, coordinate catering, invoices, travel, and supplier logistics while assisting project managers with contracts, submittals, and reports. Strong MS Office skills and organizational ability are required.