Administrative Assistant- Entry Level

Ultimate Staffing Services; BLOOMINGTON (MN); On-site; USD 24,796 - 26,174; Full time

Job summary

Ultimate Staffing Services in Bloomington, MN is seeking an Administrative Assistant for an entry-level role. This in-office position focuses on welcoming visitors, front desk duties, document entry, and basic clerical support.

You will greet guests, route calls, process mail and invoices, assist with legal documents, and collaborate with service teams. Training is provided, no extensive experience required; strong communication and organization help you succeed.

Qualifications

• Prior office or clerical experience is a plus—but training is provided for eager learners.
• Strong time management and multitasking skills.
• Excellent written and verbal communication with a friendly phone presence.
• Reliable, self-motivated team player who enjoys helping clients in a fast-paced environment.

Responsibilities

• Be the first point of contact—greet visitors and manage front desk responsibilities with professionalism and warmth.
• Handle incoming calls and route them to the right team members.
• Accurately scan, enter, and review important documents.
• Sort and distribute mail and invoices to keep things running smoothly.
• Support legal documentation processes with clerical precision.
• Collaborate with client service and medical records teams to send requests and follow up on medical/billing records.
• Take on additional administrative tasks to support the team as needed.

Skills

Front desk

Time management

Communication

Tools

Microsoft Office

Job description

Administrative Assistant- Entry Level (JN -072026-427113) Bloomington, Minnesota

Salary: USD18 - USD19 per hour

Position Title: Administrative Assistant

Join Our Team as a Key Office Support Specialist!

Are you organized, detail-oriented, and enjoy helping others? We’re looking for a proactive Administrative Assistant to be the welcoming face of our office and a vital part of our daily operations. This is a great opportunity to grow your skills in a supportive environment—whether you're experienced or just starting out!

What You’ll Do:

• Be the first point of contact—greet visitors and manage front desk responsibilities with professionalism and warmth.
• Handle incoming calls and route them to the right team members.
• Accurately scan, enter, and review important documents.
• Sort and distribute mail and invoices to keep things running smoothly.
• Support legal documentation processes with clerical precision.
• Collaborate with client service and medical records teams to send requests and follow up on medical/billing records.
• Take on additional administrative tasks to support the team as needed.

What We’re Looking For:

• Prior office or clerical experience is a plus—but if you’re tech-savvy and eager to learn, we’ll train you!
• Strong time management and multitasking skills.
• Excellent communication—both written and verbal—and a friendly phone presence.
• A reliable, self-motivated team player who enjoys helping clients and working in a fast-paced environment.
• Pay: $18–$19/hour
• Schedule Options:
  • Full-time: Monday–Friday, 8:00 AM–5:00 PM (1-hour unpaid lunch)
  • Part-time: Monday–Friday, 9:00 or 10:00 AM–5:00 PM
• Location: 100% in-office in Bloomington