Vice President, Procurement and Purchasing

State of Indiana; Indianapolis (IN); On-site; USD 105,000 - 115,000; Full time

Benefits offered by this job

Medical plans

Pension and retirement benefits

Paid time off

Education reimbursement

Job summary

The Indiana Economic Development Corporation, based in Indianapolis, seeks a Vice President of Procurement and Purchasing to lead the finance team's end-to-end procurement, travel, and spend controls. This role emphasizes policy enforcement, governance, and auditable processes.

Leading the development and refinement of internal procurement and travel policies, you will oversee post‑award administration, vendor management, and internal controls, ensuring compliance and operational excellence.

Qualifications

• Bachelor’s degree in accounting, finance, or related field preferred.
• At least 8 years in finance or related work.
• 5+ years in state government or large enterprise preferred.
• Strong knowledge of procurement procedures.
• Excellent analytical and communication skills.

Responsibilities

• Serve as procurement SME for agency staff and vendors.
• Develop and refine internal procurement, travel, and credit card policies.
• Oversee procurement governance and ensure policy compliance.
• Create and track requisitions and purchase orders with approvals.
• Monitor open POs and reconcile discrepancies with Finance.
• Lead cross-functional training on updated policies.
• Analyze spend data and drive process improvements.

Skills

Procurement governance

Policy development

Leadership

Budgeting

Contract administration

Cross-functional collaboration

Education

Bachelor’s degree in accounting, finance, or related field

Master’s degree in business, accounting, or finance

Experience in state government or large enterprise

Tools

Ironclad

PeopleSoft E-Procurement

SharePoint

Job description

Vice President, Procurement and Purchasing

Location: Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Indiana Economic Development Corporation:

Bring your biggest and boldest ideas to life as an employee of the IEDC. We are a fast-paced and forward-thinking team charged with pursuing economic development opportunities for current and future Hoosiers in our state and around the world. Our culture embodies the spirit of being bold and working collaboratively to create the economy of the future.

The Indiana Economic Development Corporation has been recognized as one of the 2023, 2024, and 2025 Top Workplaces by Indianapolis Star.

Role Overview:

The Vice President, Procurement and Purchasing serves as the hands-on leader of IEDC’s procurement, purchasing, and travel operations within the Finance team. This role is actively responsible for the day-to-day administration, execution, and continuous management of end-to-end procurement processes, ensuring policy compliance, operational efficiency, accurate financial execution, and managing the full lifecycle for all functions of this role. In addition to overseeing procurement operations, the Vice President, Procurement and Purchasing plays a direct role in post‑award administration by maintaining PO alignment, managing spend controls, reviewing exceptions and coordinating resolutions with Finance, Legal, and Vendor Management. The position also provides leadership, guidance, and operational oversight to the Travel Director, ensuring travel-related processes are effectively administered and aligned with agency requirements.

Serving as the central control point of accountability for procurement and purchasing activities, this position is deeply engaged in the daily execution of procurement operations. The Vice President reinforces internal control objectives through active monitoring, process management, and problem resolution while driving consistent application of procurement policies and procedures. Through direct involvement in operational activities and cross-functional coordination, the role strengthens procurement governance and ensures transparent, compliant, and effective procurement practices that support the agency's operational and financial integrity.

The salary range for this position is $105,000-$115,000 annually, and is commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

Day in the Life:

Essential Functions:

• Serve as a primary point of contact and procurement subject-matter resource for agency staff, vendors, and stakeholders regarding procurement activities.
• Lead the development, documentation, and ongoing refinement of IEDC’s internal procurement, purchasing, travel, and credit card policies, ensuring these policies reflect IEDC’s statutory autonomy while aligning with best practices and internal control standards.
• Serve as the agency’s expert on procurement, purchasing, travel, and credit card policies and administer those policies for the agency.
• Establish, monitor, and enhance internal controls across procurement, travel, and credit card activities to ensure compliance, mitigate risk, and maintain audit readiness.
• Oversee and enforce IEDC-wide compliance with internal procurement and travel policies through training, communication, monitoring, and policy enforcement.
• Act as the agency’s procurement governance leader, ensuring consistent interpretation and application of internal rules.
• Interpret and apply internal IEDC procurement rules in alignment with agency autonomy, escalating questions regarding statutory boundaries when necessary.
• Establish standardized procurement procedures that reflect IEDC’s unique operating environment.
• Ensure procurement activities comply with agency policy and established internal controls.
• Create, process, and track requisitions and purchase orders with appropriate documentation and approvals.
• Review unliquidated PO reports routinely and coordinate encumbrance adjustments as needed.
• Work closely with Finance on spending plans, forecasts, and budget alignment.
• Manage procurement portion of contracting workflows in Ironclad.
• Track procurement-related documents and coordinate with Vendor Management on continuity of contract records (post-execution) to ensure uninterrupted business operations and accurate records.
• Oversee subscriptions, licenses, procurements, and renewals for the organization.
• Monitor open purchase orders and reconcile discrepancies with Finance.
• Audit vendor invoices against contract terms, pricing, and procurement policy to ensure compliance.

Other Essential Functions:

• Support monthly and ad hoc procurement-related and travel-related reconciliations in coordination with the Finance team.
• Generate individualized reports including but not limited to procurement, contract utilization, and purchasing reports for departments and leadership.
• Track federal, statutory, and policy-based reporting requirements and support timely compliance.
• Reconcile contract utilization reports and purchasing activity and communicate any discrepancies or risks to Finance leadership. Share variance signals with Vendor Management for contract-level follow-up.
• Investigate and resolve procurement system and vendor discrepancies in coordination with Finance and other internal stakeholders.
• Support Finance in the preparation for Budget Meetings and Financial Dashboards.

Policy Development & Governance

• Develop, implement, and maintain internal procurement, travel, and purchasing policies tailored to IEDC’s operational needs and statutory autonomy.
• Establish procedures, templates, and documentation standards that promote efficiency, consistency, and compliance.
• Provide agency-wide training on updated procurement and travel policies.
• Serve as an IEDC liaison to external oversight bodies (SBOA, legal reviewers, etc.) to ensure clarity on IEDC’s autonomous procurement posture.
• Develop and deliver training to IEDC staff on new, revised, or existing procurement, purchasing, and travel policies to ensure consistent understanding and compliance across the agency.
• Define and document standard pre‑award to post‑award handoff to Vendor Management upon contract execution, including RACI for repository ownership, obligation tracking, and performance monitoring.

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General Duties:

• Management of all staff members within the department including the Travel Director.
• Lead procurement governance across IEDC, ensuring departments understand expectations and adhere to internal policies.
• Partner with Legal, HR, Vendor Management, and Finance leadership to ensure policy alignment across organizational functions.
• Participate in the creation, documentation, and maintenance of procurement-related standard operating procedures.
• Analyze procurement issues, exercise sound judgment in resolving routine matters, and elevate complex or high-risk issues as appropriate.
• Develop and analyze procurement and purchasing spend data to identify trends, assess performance, and recommend process improvements that strengthen efficiency, compliance, and internal controls; collaborate with Vendor Management on contract-level utilization and performance insights.
• Support continuous improvement of procurement processes to strengthen consistency, transparency, and internal controls.
• Engage in training to remain current on procurement practices, technologies, and statutory requirements.
• Serve as a resource to internal departments and external vendors on procurement processes and expectations.
• Demonstrate flexibility and teamwork by assisting with tasks outside of regular duties.
• Demonstrate professionalism, discretion, and sound judgment when working with sensitive financial and contractual information.

What You'll Need for Success:

Education:

• Bachelor’s degree in accounting, finance, or a related field preferred.
• Master’s degree in business, accounting, finance, or a related field encouraged.
• Any combination of education and/or demonstrated experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position

Experience:

• A minimum of 8 years of experience in finance or related work experience required
• At least 5 years of experience in State government or large enterprise required
• Experience working within Indiana State Government in an agency or office with statutory procurement autonomy (e.g., separately elected statewide offices or independent commissions) strongly preferred.
• Experience administering or developing procurement or operational policies in autonomous or semi-autonomous state agencies preferred.

Knowledge of:

• Deep understanding of state procurement procedures
• Strong working knowledge of state financial systems, statutes, and procurement procedures.
• Proficient in accounting software and Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, as well as Adobe and other platforms critical to efficiently completing work.
• Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
• Understanding of distinctions between statewide procurement rules (IDOA) and statutory exemptions applicable to independent state entities.

Other Requirements:

• Strong analytical and data interpretation skills.
• Familiarity with Indiana Procurement Codes and agency purchasing policies.
• Exceptional verbal and written communication skills.
• Outstanding customer service and problem-solving abilities.
• Ability to design and implement policy frameworks in environments with unique statutory authority.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 160 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 16 hours of paid community service leave
• Combined 192 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .