In‑House Legal Office Manager

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers

Job summary

University of Illinois Urbana-Champaign is seeking an Administrative Support Specialist to join the Office of University Counsel. The role primarily assists multiple attorneys and operations staff, handling calls, emails, calendar management, meeting coordination, and document preparation.

The position requires strong organizational and communication skills, attention to detail, and the ability to work independently in a fast-paced university environment.

Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.
• Strong communication, organizational, and proofreading skills.

Responsibilities

• Serve as a legal receptionist; route calls and messages with discretion.
• Maintain inventory and coordinate mail, supplies, and conference room calendars.
• Provide administrative support to multiple attorneys and operations staff; manage calendars and prepare correspondence.
• Manage attorney calendars and reminders; organize files and prepare documents.
• Arrange travel, lodging, and expense reimbursements; process invoices and payments.

Skills

Communication skills

Organization

Independent judgment

Multitasking

MS Office

Education

High school diploma

Tools

Case management database

iBuy

Emburse expense system

Job description

University of Illinois Urbana-Champaign is seeking an Administrative Support Specialist to join the Office of University Counsel. The role primarily assists multiple attorneys and operations staff, handling calls, emails, calendar management, meeting coordination, and document preparation.

The position requires strong organizational and communication skills, attention to detail, and the ability to work independently in a fast-paced university environment.