IMTC - Administrative & Interim Support

BrightMove, Inc.; Rockaway (NJ); Hybrid; USD 42.000 - 56.000; Vollzeit

Benefits dieser Stelle

Medical, dental, and vision insurance

403(b) retirement plan with company/p

Paid time off

Zusammenfassung

Impact Ministry Training Center (IMTC) is seeking an Interim Administrative Support Contractor to keep priorities moving, communication clear, and operations consistent. You will provide administrative execution across IMTC’s priority needs and help maintain calendars, correspondence, and documentation.

This role requires strong organizational skills, reliable follow-through, and the ability to work within established systems while supporting leaders and teams.

Qualifikationen

• 2 or more years of administrative or operations support experience (executive support or team support preferred).
• Strong calendar management and scheduling coordination skill.
• Excellent follow-through with high attention to detail
• Confidence managing multiple priorities while staying organized and dependable
• Strong written and verbal communication skills with a professional, service-minded approach
• Proficiency with common administrative tools (email, calendars, shared drives, task trackers, and document preparation).
• Ability to work within established systems and processes, escalating questions early when needed

Aufgaben

• Provide administrative execution across IMTC priority needs.
• Keep calendars moving: manage scheduling and meetings with details and materials.
• Support communication flow: route messages to owners and follow through to next steps.
• Coordinate vendors: manage vendor needs and basic documentation.
• Prepare reimbursements: collect documentation and route for approval.
• Handle meeting and event logistics: coordinate space and supplies.
• Strengthen follow-through: prepare agendas, capture action items, and track next steps.
• Support grant administration: organize grant files and simple trackers.
• Keep work visible and on track: maintain task tracking and weekly priorities.
• Stay meeting ready: attend virtual and in-person meetings with advance notice.

Kenntnisse

Calendar management

Follow-through

Communication skills

Administrative skills

Detail orientation

Organizational skills

Prioritization

Tools

Email

Calendar apps

Shared drives

Task trackers

Document preparation

Jobbeschreibung

Join Our Team at Impact Ministry Training Center

At the Impact Ministry Training Center (IMTC), every detail matters because every person we serve matters. During a season of transition, we are looking for a steady, service-minded Interim Administrative Support Contractor to help keep priorities moving, communication clear, and operations consistent.

This role is a great fit for someone who enjoys bringing order to complexity, follows through with care, and takes pride in helping leaders and teams stay organized and supported.

Why You Will Love Working Here

As our Interim Administrative Support Contractor for IMTC, you’ll help keep ministry moving forward by bringing consistency, clarity, and follow-through to the work that supports leaders, teams, and key priorities.

• You will step into meaningful work that directly supports ministry and people
• You will help stabilize operations and bring calm, clarity, and follow-through to high-priority workstreams
• You will work alongside a mission-driven team that values collaboration, reliability, and excellence
• You will focus on execution within existing systems with clear priorities and practical support

Here, your work will not just keep calendars and paperwork moving. It will help create the stability and support needed for ministry to thrive.

What You Will Do

• You will provide administrative execution across IMTC’s priority needs, including the areas below.
• Keep calendars moving: Manage scheduling, confirm availability, and make sure meetings are clearly set with the right details and materials.
• Support communication flow: Monitor assigned messages and requests, route them to the right owners, and follow-through until next steps are completed.
• Coordinate vendors smoothly: Help manage vendor needs, keep basic documentation organized, and track vendor-related items as needed.
• Prepare reimbursements well: Collect and organize reimbursement documentation, build complete submission packets, and route items for approval and processing.
• Handle meeting and event logistics: Coordinate space and supply needs, support basic setup, and ensure details are communicated clearly.
• Strengthen follow-through: Prepare agendas and materials as requested, capture action items when assigned, and track next steps to completion.
• Support grant administration: Organize grant-related files, maintain simple trackers, and help ensure required documentation is complete and accessible.
• Keep work visible and on track: Maintain task tracking, execute weekly priorities within existing systems, and elevate questions early rather than redesigning workflows.
• Stay meeting ready: Attend virtual and in-person meetings as needed with at least one day advance notice.

Why This Role Matters

IMTC is navigating a transition season, and consistent administrative execution is essential. This role helps ensure schedules are maintained, details do not slip, follow-ups happen, and leadership has the support needed to move important work forward steadily and reliably.

What We Are Looking For

We’re looking for an Interim Administrative Support Contractor: a steady, reliable administrative professional who enjoys bringing clarity, organization, and follow-through to fast-moving work. If you thrive in a dynamic environment, communicate clearly, and take pride in supporting leaders and teams with consistent execution, this is an opportunity to make a meaningful impact during an important season for IMTC.

Christ Church seeks a candidate who is a committed follower of Jesus Christ and whose personal values align with our mission, vision, and beliefs.

Minimum Qualifications

• 2 or more years of administrative or operations support experience (executive support or team support preferred)
• Strong calendar management and scheduling coordination skill.
• Excellent follow-through with high attention to detail
• Confidence managing multiple priorities while staying organized and dependable
• Strong written and verbal communication skills with a professional, service-minded approach
• Proficiency with common administrative tools (email, calendars, shared drives, task trackers, and document preparation)
• Ability to work within established systems and processes, escalating questions early when needed

Knowledge, Skills, Abilities & Other Characteristics

• Administrative Excellence: You keep details organized, anticipate needs, and ensure tasks are completed accurately and on time.
• Prioritization and Follow-Through: You can manage competing requests, track action items, and close loops consistently.
• Communication and Professional Presence: You communicate clearly and courteously, representing IMTC and Christ Church with integrity.
• Collaboration: You work well with leaders and cross-functional teams, helping work move forward smoothly.
• Judgment and Discretion: You handle sensitive information appropriately and know when to ask questions or elevate.
• Adaptability: You stay calm in changing circumstances and adjust quickly as priorities shift week to week.
• Process Mindset: You are comfortable operating within existing workflows and improving execution without redesigning systems.

Preferred Qualifications

• Experience supporting reimbursements, vendor coordination, or basic financial documentation workflows
• Experience supporting meeting and event logistics in a fast-paced environment
• Familiarity with nonprofit, church, or ministry operations
• Experience maintaining administrative trackers or supporting grant documentation (administrative side)
• A teachable, coachable attitude with a commitment to learning and continuous improvement

What We Offer

We believe serving God and others should be both meaningful and rewarding. That’s why we offer:

• Medical, dental, and vision insurance
• 403(b) retirement plan with company match
• Company-paid life and accidental insurance
• Generous paid time off to rest and recharge
• A supportive, faith-filled team environment
• Fringe benefits that make life a little easier

Americans with Disabilities Act (ADA)

At Christ Church, we believe every team member should have the chance to shine. In line with the Americans with Disabilities Act (ADA), we are committed to providing reasonable accommodations for qualified individuals with disabilities.

If you need an accommodation during the interview process or on the job to help you perform your best, please let our Human Resources team know — we’re here to support you.

Equal Employment Opportunity (EEO)

Christ Church is proud to be an equal opportunity employer. We celebrate diversity, value inclusion, and welcome team members from all backgrounds to bring their unique gifts to our mission.