HR Recruiting and OnBoarding Manager

Christ Church; Oak Brook (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

Christ Church in Oak Brook, Illinois, is seeking an HR Recruiting & Onboarding Manager. This role is pivotal in shaping the employee experience from recruitment to onboarding, ensuring that every new hire integrates into the church's culture with clarity and care. The ideal candidate will have 3–5 years in HR operations, excellent communication skills, and a commitment to fostering a welcoming environment. This position requires HR certification and experience in similar mission-driven organizations.

Qualifications

• 3–5 years of experience in recruiting, onboarding, or HR operations.
• Experience in a church, nonprofit, or mission-driven organization is required.
• Demonstrated experience managing HR systems.

Responsibilities

• Lead end-to-end recruiting efforts for employees, interns, and contractors.
• Design and manage onboarding orientation experiences.
• Ensure compliance with employment documentation and I-9 verification.

Skills

Organizational skills

Interpersonal communication

Project management

Confidentiality

Education

HR certification (SHRM-CP, PHR, or equivalent)

Tools

Paycom

Job description

Position Summary

What if you could own the most defining 91 days in someone’s employment experience at Christ Church? We believe those first moments matter—deeply. From the instant a role is posted to the completion of a new employee’s first 91 days, we are forming not just impressions, but identity, belonging, and calling. We are seeking an exceptional HR Recruiting & Onboarding Manager to lead and elevate this entire journey. This role is more than recruiting and onboarding—it is end-to-end stewardship of the new employee experience.

You will develop and coordinate a seamless, high-impact experience that begins with a compelling job posting and carries through interviews, hiring, orientation, and the critical first three months of vocation. Every touchpoint—every email, every conversation, every first day—will reflect clarity, care, and excellence. You’ll partner with leaders across the church to ensure we’re not just hiring well— welcoming well, equipping well, and launching people into meaningful ministry with intention.

We’re looking for someone who sees those first 91 days as sacred ground—where culture is formed, expectations are set, and people begin to live out their calling.

If you are energized by building experiences that are both strategic and deeply personal, and you’re ready to shape how people enter and engage in a thriving ministry, we’d love to meet you.

Come design the journey that turns a candidate into a teammate—and a job into a calling.

The HR Recruiting & Onboarding Manager position exists to welcome, equip, and steward people into meaningful work and ministry by leading the full lifecycle of recruiting, hiring, and onboarding within the organization. Rooted in a theology of vocation and hospitality, this role ensures that every candidate and new employee experiences clarity, care, and excellence—from first contact through full integration—while maintaining legal compliance, operational rigor, and alignment with the mission and values of the organization.

In This Role, You Will

• Own the full lifecycle of the new employee journey—from job posting to day 91
• Design a compelling, values-aligned recruiting experience that attracts the right people
• Lead a thoughtful and energizing onboarding process that builds clarity, confidence, and connection
• Shape the first 91 days into a purposeful pathway of integration, development, and belonging
• Equip leaders to engage new hires with consistency, care, and accountability
• Ensure operational excellence and legal compliance at every step

Essential Functions

• Recruiting & Selection Management: Lead end-to-end recruiting efforts, including posting, screening, interviewing, reference checks, background checks, and hiring coordination for employees, interns, and contractors.
• Onboarding & Orientation Leadership: Design and manage a consistent, mission-aligned onboarding and orientation experience that integrates new hires culturally, spiritually, and operationally.
• Compliance & Employment Documentation: Ensure accurate and timely completion and maintenance of I‑9s, immigration documentation, independent contractor records, employee files, and related compliance requirements.
• HR Systems & Process Administration: Administer recruiting and onboarding workflows within Paycom and other HR systems, ensuring data accuracy, audit readiness, and process efficiency.
• Employee Lifecycle Transitions: Manage 90‑day evaluations, exit interviews, recognition touchpoints, and transition processes that provide insight, care, and organizational learning.

Other Key Responsibilities

Recruiting & Hiring

• Manage recruiting logistics including job postings, interview scheduling, candidate communications, and hiring timelines
• Conduct or coordinate initial screenings and structured interviews
• Facilitate reference checks and background checks in accordance with policy
• Partner with hiring managers to ensure role clarity, alignment, and fair selection practices
• Support workforce pipelines, including intentional internship programs

Onboarding & Orientation

• Coordinate orientation sessions, materials, schedules, and presenters
• Ensure completion of onboarding tasks prior to and during the first 90 days
• Partner with supervisors to support early engagement and retention
• Track and administer 90‑day evaluations and feedback loops

Systems, Records & Compliance

• Maintain employee files in compliance with federal, state, and organizational standards
• Manage I‑9 verification, immigration compliance, and independent contractor documentation
• Support OSHA documentation and compliance tracking
• Ensure data integrity within Paycom and related systems

Culture, Recognition & Transitions

• Support the Recognition Team by coordinating milestones and onboarding‑related celebrations
• Conduct exit interviews and synthesize insights for leadership and HR planning
• Ensure offboarding processes are completed accurately, pastorally, and professionally

Knowledge & Skills

• Working knowledge of employment compliance, including I‑9s, immigration requirements, and contractor classification
• Strong organizational and project‑management skills with attention to detail
• Ability to manage multiple searches and onboarding processes simultaneously
• Excellent interpersonal, written, and verbal communication skills
• High degree of discretion, confidentiality, and ethical judgment

Ministry & Culture Fit

• Alignment with the mission, values, and faith commitments of the organization
• Ability to integrate professionalism, hospitality, and pastoral sensitivity
• Commitment to fostering a culture of dignity, clarity, and belonging for staff and candidates

Spiritual Development

• Support and model individual spiritual formation i.e., Worship, Grow and Serve (weekly worship, prayer, scripture reading, small group, volunteering/service, etc.).
• Regularly attends worship and participates in ministry events at Christ Church or a Christ Church campus unless exempted by Christ Church leadership.
• Seeks opportunities and participates in authentic worship, exalting and enjoying God as one of life’s greatest purposes and pleasures.
• Lives as an attractive witness, living to draw others to Christ in personal, daily mission.
• Intentionally seeks to become like Jesus, growing purposefully and intentionally.
• Values and contributes to genuine community, doing life together with colleagues and congregation.
• Enrolls in genuine service, living a life of service, humility and generosity.
• Engages fully in life‑changing love by loving people extravagantly

Ministry Traits

• Detail‑oriented with high capacity to manage multiple projects at high level of detail and organization.
• Desire to continuously learn and serve others.
• Honest and trustworthy.
• Integrity for work habits and results.
• Ability to discern needs and respond appropriately, sensitively and proactively.
• Appreciation for own and others’ giftedness.
• Ongoing desire and effort to grow more Christ‑like in character.
• Able to keep high degree of confidentiality.
• High degree of professionalism.
• Approachable and accessible.

Core Competencies

• Desire to continuously learn and serve others
• Ability to multi‑task and maintain composure under pressure.
• Able to maintain absolute confidentiality.
• Present as Approachable and accessible.
• Communicates with clarity and warmth across diverse audiences
• Demonstrates integrity, humility, and alignment with Christ Church’s values
• Collaborates effectively across teams and ministries
• Organizes and prioritizes work to meet goals with excellence
• Learns quickly and adapts to new tools, systems, and challenges
• Coaches and develops others, bringing out the best in people
• Resolves conflicts constructively and maintains healthy relationships
• Innovates and improves ministry systems to better serve people

Physical Demands & Work Environment

• Maneuvering throughout the building to show new employees to their office and around other important areas of the church.
• Picking up 20 lbs while working with closing files.
• Kneeling, reaching sitting on the floor and getting up again.

Qualifications

Required Qualifications

• HR certification (SHRM‑CP, PHR, or equivalent) strongly preferred
• 3–5 years of experience in recruiting, onboarding, or HR operations
• Demonstrated experience managing HR systems
• Experience in a church, nonprofit, or mission‑driven organization
• Experience designing internship or early‑career programs