Import Export Specialist

Open Systems Inc.; Newark (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

Open Systems Inc. in Newark, NJ seeks a Customs Compliance Specialist to support daily import/export operations across US and Canada. The role focuses on accurate data entry, reconciliation across broker portals and government portals, and maintaining classification and recordkeeping systems.

The candidate will flag exceptions for review, ensure timely data entry, and collaborate with brokerage, carrier, and government portals. Growth into broader trade compliance is encouraged.

Qualifications

• Demonstrated accuracy in high-volume data entry.
• Strong reading comprehension to extract data from emails, portals and reports.
• Excellent organization to manage multiple deadlines and workstreams.
• Solid analytical skills to spot exceptions and reconciliation issues.
• Proficiency with Microsoft Excel; SAP experience is a plus.
• Clear written communication for cross-functional coordination.

Responsibilities

• Record daily shipment information from pre-alerts and inbound reports.
• Monitor exceptions and daily holds.
• Maintain ISF filing information for ocean shipments.
• Perform track-and-trace research as needed.
• Record entry information from brokers' portals and reconcile with ACE data.
• Add daily and monthly statements; reconcile information twice monthly.
• Record export information and coordinate with teams across departments.
• Maintain classification information and the OGA/PGA/233 tariff data.

Skills

Attention to detail

Reading comprehension

Organization

Analytical thinking

Excel

SAP experience

Written communication

Tools

SAP

Job description

MANAGER INTAKE NOTES : The type of work would be:

• Request entry packets from brokers
• Save, maintain and markup entry packets and upload them to outside counsel's website
• Analyze entry packets and validate the correct part#, quantity, country of origin, shipper, commercial invoice number and values and other information and update outside counsels spreadsheet
• Provide stats and discuss weekly output with project team
• Supporting the weekly meetings with reports on the status of the ongoing sampling

TOP 3 SKILL for the ideal candidate:

• Experience in Customs Compliance
• Understanding of customs import entries
• Very strong attention to detail

PURPOSE/ MISSION OF TEAM: Execute review of customs entries and update spreadsheet with information from entries to support project,

Position Summary

The Customs Compliance Specialist supports the day-to-day operational integrity of the company's US and Canadian import/export compliance program. This role is responsible for accurate, timely data entry and reconciliation across brokerage, carrier, and government portals (including FedEx, UPS, ACE, and CARM), maintaining classification and recordkeeping systems, and flagging exceptions for review. Success in this role depends on strong data entry accuracy, comprehension of supply chain and customs regulations, organizational discipline across multiple concurrent workstreams, and sound analytical judgment — along with a genuine interest in growing within Customs compliance.

Key Responsibilities

US Imports Support

• Record daily new shipment information from pre-alerts and inbound reports.
• Monitor exceptions and daily holds.
• Monitor and maintain ISF filing information for ocean shipments.
• Perform track-and-trace research as needed.

Duty Accruals / Payments Support

• Record entry information from brokers' portals, and validate against PPNDA's reporting from ACE portal.
• Add daily and monthly statement information.
• Reconcile information twice a month.

US Exports Support

• Record export information from correspondence between the order team, warehouse, carriers, broker's Export team, and the Canadian broker.

Canadian Imports Support

• Record shipment information from carrier and Canadian broker reporting, validated against PPNDA's CARM.
• Perform track-and-trace research as needed.

Duty / GST Accruals / Payments Support

• Record release information from broker reporting and correspondence, validated against CARM.

Classification Database

• Support determination of correct classification.
• Monitor declarations and maintain Section 232-specific tariff information, using available reporting and factory correspondence.
• Maintain the OGA/PGA database.
• Record and maintain classification updates.

Recordkeeping

US Imports & Exports

• Rename and file shipping documents for US imports and exports (invoices, bills of lading, arrival notices, delivery orders, PODs).
• Download, rename, and file US entry documents and export declarations where applicable.

Canadian Imports Documentation

• Rename and file release declarations.
• Rename and file Canadian entry packets and brokerage billing records.

Classification Documentation

• Rename and file classification declarations.
• Rename and file FDA letters.
• Rename and file other OGA/PGA declarations.

Required Qualifications

• Demonstrated accuracy and attention to detail in high-volume data entry.
• Strong reading comprehension, able to extract accurate data from emails, portals, and reports across multiple formats.
• Strong organizational skills; able to manage multiple concurrent, deadline-driven workstreams.
• Solid analytical skills; able to identify exceptions, discrepancies, and reconciliation issues.
• Proficiency with Microsoft Excel and standard office software. SAP experience a plus.
• Clear, professional written communication for cross-functional coordination (order team, warehouse, carriers, brokers).
• Desire and potential to grow into broader trade compliance responsibilities.