Trade Compliance Specialist

W3Global

Watsonville (CA)

On-site

USD 65,000 - 90,000

Full time

2 days ago

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Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

W3Global is seeking a Trade Compliance Specialist to ensure import/export regulatory compliance and smooth cross-border operations. You will coordinate with suppliers, brokers, and internal teams to maintain timely documentation and accurate filings.

The role requires handling ISF filings, HTS classification, and FDA-related processes, with focus on risk reduction and process improvements. In-person position with benefits and ongoing training.

Qualifications

Bachelor's degree in a related field with 2+ years of trade compliance experience.
Intermediate working knowledge of US Import Regulations and Requirements.
Ability to read, interpret regulations and write reports and procedures.
Strong organizational skills to manage priorities and deadlines.

Responsibilities

Ensure compliance with import documents and timely ISF filing for assigned origins.
Audit import documents for accuracy and resolve discrepancies in B/L and invoices.
Maintain supplier performance metrics and report KPIs monthly/quarterly.
Support FDA holds, refusals, and communication with overseas suppliers as needed.
Classify HTS codes for customs and FDA product codes; assist with broker management.

Skills

Import/Export concepts

Communication skills

Interpersonal skills

Problem solving

Education

Bachelor's degree in International Business/International Relations/Supply Chain Management

2 years related experience in customs or trade compliance

Job description

SUMMARY

The Trade Compliance Specialist position requires a highly organized person with exceptional attention to detail, the ability to excel under pressure, manage workload to meet tight deadlines, while working on a number of initiatives simultaneously. An intermediate understanding of Import/Export concepts, rules and regulations is required. This position interfaces with multiple internal and external parties and requires strong communication and interpersonal skills. The Trade Compliance Specialist needs to be a proven team player with solid problem solving skills. The Trade Compliance Specialist provides support to maintain full compliance with all relevant laws and regulations, and contributes to the development of internal processes, to ensure organizational alignment with US Customs and applicable Partner Government Agencies.

IMPORT SHIPMENTS FOR ASSIGNED SUPPLIERS

Ensure compliance with timely receipt of all documents required for import.
Timely ISF filing for assigned origins.
Confirm ISF confirmation numbers daily and ensure completion of all.
7501 forms and their review, audit, allocation and filing before the dispatch team closes the booking.
Communicate regularly with suppliers externally to ensure procedure adherence. Request pending documents from suppliers.
Audit import documents for accuracy.
Resolve discrepancies with Bills of Lading and/or Invoices as necessary.
Utilize various transportation provider software systems to confirm shipment status and update legacy system accordingly.
Work closely with US customs brokers, suppliers, and ocean shipping lines to proactively identify and resolve import issues avoiding supply chain disruption.
Arrange clearance and delivery of air samples.
Create and manage internal bookings, and maintain timely transaction flow, according to established procedures.

TRADE COMPLIANCE REPORTING

Maintain supplier performance metrics for accuracy and timeliness of documents.
Report supplier metrics by month and quarter for supplier KPI's.
Publish trade policy updates in quarterly Business Highlights distributed to our customers.
Report relevant trade policy updates and related data to internal leadership and stakeholders to support proactive and current decision-making.

TRADE COMPLIANCE

Participate in seminars and training to enable company's International to stay up-to-date on regulatory changes.
Support annual C-TPAT (Customs Trade Partnership Against Terrorism) review procedures, including auditing and training.
Manage trade compliance efforts, as they relate to the Food Safety Modernization Act (FSMA), SFCA (Safe Food for Canadian Act), and any/all other government regulations that impact the movement of goods, within and across borders.
Assist Strategic Sourcing and Operations Manager on the management of Customs Brokers, ensuring compliance with current importing practices.
Classify harmonized tariff schedule (HTS) codes for customs, FDA product codes, FDA registration, etc.
Audit transactions to identify compliance risks or potential penalties, and manage the corrective process.
Support the monitoring and review of US trade policies, preferential programs, and free trade agreements, and work with appropriate trade departments, including but not limited to AFFI (American Frozen Food Institute), and USTR (United States Trade Representative).
Support internal and external audits, inquiries, and compliance initiatives.

FDA

Monitors shipments put on FDA hold and notify all departments of status from assigned suppliers.
Manages all aspects of FDA refused product including export, booking, documentation.
Facilitates communication to overseas suppliers on all aspects of FDA refusal.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

Bachelor's degree (B.S.) from four-year college or university, preferably with a degree in International Business, International Relations, or Supply Chain Management, and 2 years related experience and/or training in a customs or trade compliance position; or equivalent combination of education and experience. Intermediate working knowledge required of US Import Regulations and Requirements.

Language Skills

Ability to read, analyze, and interpret governmental regulations and policies, general business periodicals, professional journals, and sales and marketing reports. Ability to write reports, business correspondence, and procedures with conformance to the prescribed style and format. Ability to effectively present information and respond to questions from employees, managers, clients, suppliers, vendors, other stake holders and the general public.

Mathematical Skills

Ability to work with statistical processes and mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to interpret trends and variances in data collection sets.

Reasoning Ability

Ability to define and solve practical problems and deal with a variety of concrete variables, occasionally in situations where only limited information exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to prioritize and distinguish critical vs. non-critical failures. Strong organizational skills with the ability to manage conflicting priorities and meet deadlines.

Benefits