Program Administrator, Research

Beth Israel Deaconess Medical Center, Inc.; Boston (MA); On-site; USD 64,000 - 86,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced administrative professional to oversee and coordinate the administrative functions that support a research program.

The role serves as the program liaison, develops processes, plans events, monitors the budget and grants, processes reimbursements, and ensures smooth operations in a collaborative health-care and academic environment. Strong written and verbal communication, attention to detail, and proficiency with MS Office are essential.

Qualifications

• Bachelor's degree required in Life Sciences.
• 1-3 years related work experience required.
• Experience with computer systems, including web-based applications and Microsoft Office.

Responsibilities

• Oversees and coordinates administrative functions for the research program.
• Serve as the administrative resource and liaison for the program; plan events, manage schedule and reimbursements.
• Monitor the program budget and accounts; assist with grant submissions and annual progress reports.

Skills

Written Communications

Oral Communications

Team Work

Customer Service

Knowledge

Education

Bachelor's degree in Life Sciences

Tools

Microsoft Office

Outlook

Excel

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Oversees and coordinates the administrative functions that support a research program.

Essential Responsibilities

Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external. Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations. Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements. Monitor the program budget and accounts. Authorize, monitor and report all expense items. Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant.

Required Qualifications

Bachelor's degree required in Life Sciences. 1-3 years related work experience required. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications

Previous experience in the research environment, preferably in academic or healthcare settting. Previous experience with grant submission process.

Competencies

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
• Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range

Pay Range: $64,480.00 USD - $86,236.80 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

Health and Safety

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

About the Team

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.