Senior Contract and Grants Accountant

WestCoast Children's Clinic; Oakland (CA); Hybrid; USD 95,000 - 105,000; Full time

Benefits offered by this job

Employer-paid medical benefits

Dental and vision benefits

Paid time off (PTO) 3 weeks + 4+ years

Holiday pay + floating holiday

Wellness stipend

Employee Assistance Program (EAP)

Job summary

WestCoast Children's Clinic in Oakland, CA is seeking a Senior Contract and Grants Accountant to ensure accurate revenue reporting and grant management across Federal, State, and County contracts.

Reporting to the CFO, the role emphasizes GAAP compliance, budget preparation, and close collaboration with Programs, Budget Manager, and Finance staff to support an annual operating budget and grant reporting.

Qualifications

• Bachelor's degree in Accounting or Finance required.
• At least two years of accounting experience, preferably in nonprofits or healthcare.
• Strong GAAP/FASB knowledge and general ledger proficiency.
• Experience with grants, contracts, and grant reporting.
• Proficiency with Abila MIP, ADP payroll, Excel, and GAAP compliance.
• Excellent written and verbal communication and ability to work under deadlines.

Responsibilities

• Prepare revenue projections and forecast expenditures for reimbursable grants and contracts.
• Assist with grant budgets, program financial statements, and variance analyses.
• Perform grant closeout functions and account reconciliations.
• Maintain knowledge of funding sources and ensure compliance with grant terms.
• Support pre- and post-award grant processes and budget vs. actual reviews.

Skills

GAAP knowledge

Financial analysis

Budgeting & forecasting

Financial reporting

Attention to detail

Communication skills

Microsoft Excel

ADP payroll

Abila MIP

G-Suite

Education

Bachelor's degree in Accounting or Finance

Tools

Abila MIP

ADP payroll

G-Suite

Excel

Job description

WestCoast Children's Clinic, located in Oakland, California, is a non-profit community psychology clinic that provides mental health services to Bay Area children, youth and families. Working at WestCoast Children's Clinic means being part of an organization that is client-centered, trauma-informed, collaborative, and committed to justice and equity.

Title: Senior Contract and Grants Accountant

Classification: Regular Full-Time (1.0 FTE), Exempt

Location: Oakland, CA

Regular Work Schedule: Full-Time, Monday-Friday

Compensation:

• Salary range: $95,000-$105,000 per year, depending on experience.

The Senior Contract and Grants Accountant demonstrates flawless attention to detail and ability to consistently generate a high-quality work product within the Finance Department. Reporting to the CFO, the Senior Contract and Grants Accountant's responsibilities will include reporting and accounting for grants and Federal, State and County reimbursable contracts. The preferred candidate possesses experience with State and local funding and working closely with the CFO and Budget Manager who will provide the information requirements related to grants. They must also have a level of comfort in providing technical and analytical support in the preparation of the organization's annual operating budget including providing technical training to Programs.

Key Responsibilities:

• Prepare revenue projections and forecast of expenditures for reimbursable grants and contracts.
• Assist with preparing and monitoring grant budgets and program financial statements.
• Prepare financial analyses on grant reports and general ledger account reconciliations.
• Reconcile and perform grant closeout functions required by contracts administration and sponsors.
• Maintain up-to-date knowledge on the organization's funding sources, grants and contracts, ensure implementation of best practices.
• Assist and participate in all pre- and post-award grant processes.
• Review transactions for compliance with applicable grant and contract terms internal policies and procedures.
• Assist department managers with their budgets and maintenance of budget versus actuals.
• Provide explanations and recommendations for variances from budget and discuss with program personnel to ensure their knowledge and understanding.
• Become familiar with grant and contracts reporting and compliance regulations and requirements.
• Perform other duties as assigned.

Minimum Qualifications:

• Education: Bachelor's degree in Accounting or Finance required.
• Experience: At least two (2) years of accounting experience, preferably working with non-profits or healthcare clinics.
• Thorough knowledge of all aspects of the accounting cycle and accounting rules (GAAP/FASB).
• Strong understanding of general ledger, accounts payable, accounts receivable, billing and payroll systems.
• Demonstrates strong analytical skills with experience in financial and variance analysis.
• Strong communication skills, both written and verbal.
• Strong organizational and stress management skills.
• Experience with computerized accounting ledger systems, preferably Abila MIP.
• Experience with ADP payroll systems.
• Experience with G-Suite Applications.
• Experience with Microsoft Office products, especially Excel worksheets, including advanced applications.
• Ability to prioritize and work accurately with close attention to detail, strong time management skills and an ability to work within defined deadlines.
• Able to work independently and collaboratively as part of a diverse multidisciplinary team.
• Ability to work in-person at our Oakland, CA office/hybrid after initial 90-day probationary period (relocation assistance not provided)

Why work here?

• Be part of a compassionate, driven team that is social justice-focused: We have several Staff Affinity Groups: BIPOC council, LGBTQIA+, Alianza Latine, Equity and Inclusion, and more!
• Serve vulnerable kids and their families and create positive changes in their lives
• As a Joint Commission-accredited agency, we provide the highest standard of care and offer extensive clinical training and seminars led by field experts. Training includes CSEC, Telehealth, Complex Trauma/Trauma-Informed Care, Child and Adolescent Needs and Strengths (CANS), Supervisor in training program, and much more!
• Employer-paid Medical Benefits for Employees
  • 100% employer-paid dental and vision
  • Dependent medical, dental and vision (50% employer-paid)
• Medical and Dependent Care FSA and commuter plans
• 100% employer-paid life insurance long-term disability insurance
• Voluntary accident, term life and hospital indemnity insurance
• 403(b) and ROTH retirement plan options, employer contribution targeted at 7.5% after first year of employment
• Annual incentive compensation (10%)
• Three weeks PTO during the first year of employment, 4+ weeks PTO with additional years of service
• 12 paid holidays plus one paid floating holiday per year
• 4 paid self-care days per year
• Wellness stipend ($100.00 per month)
• Employee Assistance Program (EAP)

Join us and make a difference in the lives of vulnerable children and families in the Bay Area.

WCC is passionate about leading and encouraging open conversations around race, gender, power, and privilege and how these impact community mental health. We are an equal opportunity employer. We are committed to diminishing the influence of privilege and discrimination in our field and our workplace, whether due to differences concerning age, citizenship, color, disability, marital or parental status, race, religion, gender, or sexual orientation.