Impactful Training & Events Coordinator

Helpmates; Irvine (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Helpmates in Irvine, CA is seeking a Training and Events Coordinator to support internal training academies and customer programs. You will plan logistics, manage registrations, schedule sessions, and arrange travel and lodging.

The role requires meticulous coordination, strong communication, and excellent customer service as you partner with sales teams and trainers to ensure seamless program delivery.

Qualifications

• 2-4 years of administrative and event coordination experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with project management or workflow tools, preferably Monday.com.
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Outstanding customer service and interpersonal skills.
• Ability to work independently, take initiative, and maintain accuracy in a fast-paced environment.
• Problem-solving skills with a positive attitude.

Responsibilities

• Plan and execute logistics for training sessions, including registration, scheduling, travel, meals, and lodging.
• Coordinate logistics for customer trainings, including travel, meals, beverages, and entertainment as needed.
• Provide admin support to trainers and training teams for smooth delivery.
• Respond promptly to internal and external inquiries with professionalism.
• Support follow-up activities such as distributing training certificates, manuals, parts kits, and collecting feedback surveys.

Skills

Event coordination

Administrative support

Communication

Customer service

Problem-solving

Tools

Microsoft Office

Monday.com

Job description

Helpmates in Irvine, CA is seeking a Training and Events Coordinator to support internal training academies and customer programs. You will plan logistics, manage registrations, schedule sessions, and arrange travel and lodging.

The role requires meticulous coordination, strong communication, and excellent customer service as you partner with sales teams and trainers to ensure seamless program delivery.