Impactful Real Estate: Assistant Project Manager

Habitat for Humanity Greater San Francisco; Novato (CA); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan with company‑匹?

Commuter benefits

Paid time off

Job summary

Habitat for Humanity Greater San Francisco is seeking an Assistant Project Manager to support the real estate team and keep projects moving from planning to closeout.

This role emphasizes budgeting, contracts, and cross-team collaboration with the Director of Real Estate and other departments to ensure affordable housing delivery. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree or 2-3 years of relevant working experience in a project management role or with an affordable housing developer.
• Strong written and verbal communication skills with the desire to clearly communicate with a wide range of stakeholders, partners, and internal staff.
• Effective prioritization and organizational skills; strong attention to detail.
• Able to work independently while also contributing to a team environment.
• Ability to always maintain discretion and confidentiality.
• Ability to apply basic problem-solving principles to real estate challenges.
• Excellent organizational and prioritization skills; ability to manage an unpredictable workflow and possess the flexibility to manage shifting deliverables.
• Computer knowledge and efficiency, including Microsoft Office Suite, Excel and Project.
• Must be able to travel within HGSF’s tri-county service area (San Francisco, Marin, San Mateo).
• Must be able to pass background check.

Responsibilities

• Support a Project Manager (PM) and the Director of Real Estate (DRE) with a variety of project management and administrative duties.
• Manage invoicing, contracting and change orders process with established vendors and partners.
• Provide general project administration at Director of Real Estate’s direction to keep projects well organized, on budget, and on schedule.
• Work with PM and DRE to track and monitor established project budgets and schedules, while guaranteeing project maintain a high level of quality.
• Assist with communication among project team members, consultants, agency contacts, and other HGSF departments, and perform specific, case-by-case project tasks.
• Support work with the larger HGSF project team, including aspects of public funding applications, supporting community engagement, sales activities, preparing projects to begin construction, and close out after project completion.
• Help facilitate project meetings, external stakeholder calls, and bi-weekly dashboard and department meetings.
• Collaborate with the PM and Homeownership & Community Engagement team with the creation and implementation of all documents for Homeowner’s Associations and required Public Report filings with the Department of Real Estate (DRE).
• Prepare project reports for presentation to leadership, board and subcommittees, potential funders, and other stakeholders.
• Work with the accounting team to monitor purchase orders, change orders, and existing contracts.
• Support public funding and accounting teams with the creation of funding reimbursement packages.
• If requested, provide needed information for private funding team in support of foundation or private donor requests.
• Assist project team by tracking any required deliverables during the construction process, including subsidy requirements, sustainability or green building program requirements, or other established HGSF goals for each specific project.
• Represent the Real Estate team at in person city or county, agency, or stakeholder meetings at locations throughout our service area, including potential night or weekend work, if necessary, in support of a project.
• Support the team by completing discrete, assigned tasks associated with all aspects of the real estate process, including but not limited to zoning approvals, permitting, and design processes, which could include consultant management, permitting packet coordination, responding to agency review comments, environmental assessments, construction document coordination, design specifications, department of real estate applications, and other tasks.

Skills

Communication

Prioritization

Organization

Travel

MS Office

Excel

Project

Education

Bachelor’s degree

2-3 years PM experience

Tools

Procore

BlueBeam

PlanGrid

Sage

Job description

Habitat for Humanity Greater San Francisco is seeking an Assistant Project Manager to support the real estate team and keep projects moving from planning to closeout.

This role emphasizes budgeting, contracts, and cross-team collaboration with the Director of Real Estate and other departments to ensure affordable housing delivery. Strong communication and organizational skills are essential.