Impactful Project Management Admin Specialist

Oceaneering; Panama City (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health and wellness benefits

Retirement savings plan

Paid time off

Job summary

Oceaneering is seeking a Project Management Administrative Assistant to provide comprehensive administrative and operational support to the Project Management organization. You will help manage client visits, coordinate calendars, schedule meetings, and prepare materials for training and audits, while ensuring confidentiality and efficient communications.

Ideal candidates will have strong MS 365 skills, attention to detail, and the ability to work with multiple stakeholders in a fast-paced

Qualifications

• High school diploma or equivalent is required.
• Experience in administrative, project support, document-control, or related office roles.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Ability to manage multiple priorities and meet deadlines with accuracy.

Responsibilities

• Manage Client Visits in accordance with the Client Red Carpet Treatment Process.
• Coordinate visitor calendar and report out weekly.
• Schedule internal and external meetings and coordinate virtual details.
• Prepare agendas, record meeting minutes, and maintain action-item lists.
• Assist with purchase requisitions, PO docs, invoices, and approvals follow-up.
• Prepare materials for training, audits, continuous-improvement activities, and events.

Skills

Administrative support

Project coordination

Documentation control

Customer service

Communication skills

Confidentiality

Time management

Team collaboration

Education

High school diploma

Associate degree

Tools

Microsoft 365

SharePoint

Teams

Job description

Oceaneering is seeking a Project Management Administrative Assistant to provide comprehensive administrative and operational support to the Project Management organization. You will help manage client visits, coordinate calendars, schedule meetings, and prepare materials for training and audits, while ensuring confidentiality and efficient communications.

Ideal candidates will have strong MS 365 skills, attention to detail, and the ability to work with multiple stakeholders in a fast-paced