Mercy House, Inc.

Harrisonburg-Rockingham Chamber of Commerce; Harrisonburg (VA); Presencial; USD 42.000 - 55.000; Jornada completa

Descripción de la vacante

Mercy House, Inc. is seeking a Finance & Administrative Assistant in Harrisonburg, VA to oversee daily financial workflows and core administrative operations.

This in-person role requires meticulous bookkeeping, grant compliance, and strong coordination with external auditors. The ideal candidate will have deep QuickBooks and Microsoft Office proficiency, experience handling grant-funded programs, and the ability to manage sensitive data with confidentiality.

Formación

• Associate's Degree in accounting, finance, or related field or equivalent experience.
• Proven expertise using QuickBooks and Microsoft Office (Excel, Word, Outlook).
• Experience with grant-funded programs, compliance frameworks, or nonprofit bookkeeping preferred.

Responsabilidades

• Record and categorize daily financial transactions and expenses.
• Manage accounts payable and accounts receivable; process invoices and payments.
• Process rent and utility payments for clients with grant documentation.
• Reconcile bank accounts and monthly ledgers; prepare income/expense summaries.
• Assist with month-end and year-end close and audits with the external accountant.
• Help compile payroll data and track employee expense reimbursements.

Conocimientos

Attention to detail

Time management

Communication

Educación

Associate’s Degree in accounting, finance, or related field

Herramientas

QuickBooks

Microsoft Office

Descripción del empleo

PositionTitle: Finance & Administrative Assistant
Reports To: Executive Director
Location: Harrisonburg, VA
Status: Full-Time | Exempt | In-Person | Some evenings/weekends required

Position Overview

Mercy House is seeking a detail-oriented, organized, and dependable Finance & Administrative Assistant to oversee the organization’s daily financial workflows and core administrative operations. This pivotal role ensures robust financial tracking, seamless accounts payable/receivable management, and flawless compliance for local, state, and federal grants.
The ideal candidate brings deep proficiency in QuickBooks and Microsoft Office, coordinates confidently with external auditors, and manages sensitive financial data with total confidentiality. Prior experience supporting families experiencing homelessness or navigating housing-specific grant databases is highly preferred.

Key Responsibilities

Financial Management & Accounting Support

• Transaction Lifecycle: Record and categorize daily financial transactions, including organizational income, expenses, and vendor payments.
• AP/AR Oversight: Manage accounts payable and accounts receivable; process customer invoices, vendor bills, and regular payment requests.
• Client Assistance Disbursal: Process rent and utility payments for clients, verifying that all supporting paperwork fulfills strict grant documentation guidelines.
• Reconciliation & Reporting: Reconcile bank accounts, credit card statements, and digital ledgers monthly; prepare accurate income and expense summaries.
• Audit Readiness: Assist with month-end and year-end closing procedures; organize financial files, receipts, and source documents to support the external accountant during annual audits.
• Payroll Support: Help compile payroll data and track employee expense reimbursements.

Grants Management & Compliance

• Compliance Facilitation: Partner with the Executive Director to monitor compliance for local, state, and federal funding streams.
• Database Administration: Submit timely grant remittances and performance data through the CAMS Housing Database.
• Data Integrity: Track grant expenditures to guarantee eligibility and maintain systematic document retention in line with regulatory policies.

Strategic Operational Support

• Executive Liaison: Deliver administrative and project-based support directly to the Executive Director.
• Process Optimization: Identify and implement improvements for office management systems and administrative workflows.
• Mission Assistance: Provide administrative support for agency events and daily logistics to further the Mercy House mission.

Qualifications

• Education & Experience: Associate’s Degree in accounting, finance, or a related field (or equivalent professional experience).
• Technical Proficiency: Proven expertise using QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).
• Sector Knowledge: Experience navigating grant-funded programs, compliance frameworks, or nonprofit bookkeeping is preferred.
• Core Competencies: Exceptional attention to detail, strong time-management skills, and a proven ability to meet rigid reporting deadlines.
• Discretion: Demonstrated ability to handle sensitive financial records and personal client information with absolute integrity and discretion.
• Soft Skills: Clear written and verbal communication, collaborative problem-solving, and the ability to work independently.

Additional Postings available from Mercy House, Inc.