Development Assistant for Grants and Communications

MERCY CENTER INC; New York (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

MERCY CENTER, INC. is seeking a Development Assistant for Grants and Communications to support the Director of Institutional Funding with research, writing, administrative tasks, and coordination for grant applications and funder reporting.

The role includes collecting program data, tracking deadlines, drafting communications, and maintaining grant files while collaborating across departments to advance Mercy Center’s fundraising mission.

Qualifications

• Bachelor’s degree required.
• Experience in grant writing, fundraising, nonprofit communications, research, or administrative support preferred.
• Excellent writing, editing, proofreading, organizational, and interpersonal skills.
• Strong attention to detail and the ability to manage multiple assignments and meet deadlines.

Responsibilities

• Assist with grant applications, renewal proposals, letters of inquiry, and funder reports.
• Collect program information, data, budgets, and supporting documentation for submissions and reports.
• Track grant deadlines, status, reporting requirements, and renewal dates.
• Maintain organized electronic grant files and related records.
• Communicate with funders as directed by the Director of Institutional Funding.

Skills

Writing skills

Editing skills

Organizational skills

Interpersonal skills

Time management

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat Pro

Microsoft Publisher

Constant Contact

Social media

DonorPerfect

Grant Hub

Job description

MERCY CENTER, INC.

JOB DESCRIPTION

Position Title: Development Assistant for Grants and CommunicationsDepartment: Development / Institutional FundingAnnual Salary: $55,000FLSA Classification: Non-ExemptReports To: Director of Institutional FundingSchedule: Full-time, 40 hours per week, Monday through Friday

POSITION PURPOSE

The Development Assistant for Grants and Communications provides research, writing, administrative, and coordination support to the Director of Institutional Funding. The position assists with grant applications, funder reporting, data collection, grant tracking, and organizational communications to support Mercy Center’s fundraising efforts and mission.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Grant and Funding Support

• Assist with researching funding opportunities and preparing grant applications, renewal proposals, letters of inquiry, and funder reports.

• Gather program information, data, budgets, and supporting documentation for grant submissions and reports.

• Track grant deadlines, application status, reporting requirements, and renewal dates.

• Maintain accurate, organized electronic grant files and related records.

• Communicate with funders as directed by the Director of Institutional Funding.

Data Collection and Reporting

• Collect and organize program data to support grant applications, outcome reporting, and funder requirements.

• Assist with tracking program goals, activities, and outcomes in collaboration with relevant staff.

• Review information for completeness and accuracy and assist with preparing reports and summaries.

Communications Support

• Draft, edit, and proofread organizational communications for accuracy, clarity, and consistency.

• Assist with maintaining the organizational communications calendar and tracking deadlines.

• Support the preparation and distribution of newsletters, announcements, email communications, publications, and social media content.

• Gather program updates and other materials highlighting Mercy Center’s programs, services, and community impact.

Administrative and Organizational Support

• Maintain organized electronic files and departmental records.

• Coordinate with colleagues across departments to obtain information and support grant and communications projects.

• Participate in development meetings, staff meetings, agency-wide activities, and relevant training opportunities.

• Manage multiple assignments, meet deadlines, and perform other related duties as assigned by the Director of Institutional Funding.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree required.

• Experience in grant writing, fundraising, nonprofit communications, research, or administrative support preferred.

• Demonstrated commitment to the mission and values of Mercy Center.

• Excellent writing, editing, proofreading, organizational, and interpersonal skills.

• Strong attention to detail and the ability to manage multiple assignments and meet deadlines.

• Proficiency in Microsoft Word, Excel, and Outlook; familiarity with Adobe Acrobat Pro, Microsoft Publisher or comparable tools, Constant Contact, and social media platforms.

• Knowledge of DonorPerfect and Grant Hub preferred.

• Ability to work collaboratively, exercise initiative, follow established procedures, and maintain confidentiality.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

Work is performed primarily in a standard office environment and requires extended periods of sitting and working at a desk or computer. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

GENERAL DISCLAIMER

This job description outlines the primary responsibilities and qualifications of the position and is not intended to be an exhaustive list of all duties. Responsibilities may be modified or additional duties assigned based on organizational needs, consistent with applicable law.