Impactful Foster Care Programs Assistant

Saint Francis Ministries; Colby (KS); On-site; USD 38,000 - 48,000; Full time

Job summary

Saint Francis Ministries is seeking a Program Assistant for Foster Care Homes to provide excellent customer service and handle clerical duties in the program. The role supports data management, file maintenance, and compliance across family and youth records.

The position requires a High School diploma or equivalent, valid driver's license, and ability to pass required screenings. This on-site role involves meetings, record-keeping, and coordination with Facilities and Risk Management teams.

Qualifications

• Experience in clerical tasks and data collection is preferred.
• Must possess a valid driver’s license and reliable transportation.
• Must pass background checks and clearances as required.

Responsibilities

• Provides quality customer service when greeting individuals by phone or in person.
• Performs mail distribution, packing, and information handling tasks.
• Gathers, reviews, and maintains files to ensure compliance.
• Updates family data in the SFM data management system.
• Maintains children/youth information in the data system.
• Oversees credit card purchases and reconciles statements for approval.
• Participates in safety oversight and meetings with Facilities Management.
• Maintains office cleanliness and seeks project approvals when needed.
• Takes notes during team meetings as required.
• Provides relief to other offices during vacancies or leaves.
• Compiles training data for reports and distributes it to team members.
• Completes billing invoices for adoptive home assessments to submit for payment.
• Manages foster parent contact lists and confidentiality of data.
• Implements policies, SOPs, and adheres to applicable rules and regulations.
• Reports unusual incidents through Risk Management channels.
• Protects clients’ rights and follows safety procedures.

Skills

Customer service

Clerical duties

Data collection

Driving license

Education

High School diploma or equivalent

Job description

Saint Francis Ministries is seeking a Program Assistant for Foster Care Homes to provide excellent customer service and handle clerical duties in the program. The role supports data management, file maintenance, and compliance across family and youth records.

The position requires a High School diploma or equivalent, valid driver's license, and ability to pass required screenings. This on-site role involves meetings, record-keeping, and coordination with Facilities and Risk Management teams.