Impactful Finance & Grant Analyst (Nonprofit)

Peponline; Baltimore (MD); On-site; USD 75,000 - 80,000; Full time

Job summary

People Encouraging People (PEP) in Baltimore, MD seeks a Finance & Grant Analyst to support financial operations and grant management in a nonprofit behavioral health environment. The role handles accounts payable, budgeting, compliance, and reporting while partnering with program staff and external funders.

The ideal candidate has a bachelor’s degree in accounting/finance and 2–4 years of nonprofit accounting experience, with GAAP knowledge, Excel proficiency, and experience with ERP systems

Qualifications

• Bachelor’s degree in accounting, finance, or related field (or equivalent experience).
• Minimum of 2–4 years of experience in accounting, finance, and grant management.
• Experience working with nonprofit organizations and grant funding strongly preferred.
• Experience managing government-funded programs (e.g., Medicaid, state, or local grants) highly desirable.

Responsibilities

• Process, review, and reconcile vendor invoices related to program operations, housing services, Rep Payee, and administrative functions in a timely and accurate manner.
• Ensure all expenses are accurately allocated to the appropriate programs, funding sources, and departments.
• Manage full-cycle accounts payable, including invoice entry, coding, approvals, and payment processing (checks, ACH, and wires).
• Maintain and update vendor records in compliance with organizational policies.
• Monitor accounts payable aging and resolve discrepancies with vendors/ internal staff.
• Track and optimize vendor discount opportunities where applicable and leverage financial systems to automate and streamline workflows.
• Maintain organized financial records to support audits and funding reviews.
• Assist with bank reconciliations, general ledger entries, and month-end close processes.
• Support month-end and year-end close processes and annual audit.
• Perform general accounting and administrative duties, including filing, scanning, and documentation management.
• Provide financial oversight of all grants, ensuring compliance with federal, and states funding requirements.
• Prepare and submit grant billings, reimbursement requests, and financial reports in accordance with funder requirements.
• Monitor grant budgets to ensure expenditures align with approved budgets and program deliverables.
• Analyze spending trends and collaborate with Program Managers to ensure effective utilization of funds.
• Prepare budget modifications, projections, and financial justifications for grant adjustments.
• Maintain detailed grant files, including contracts, amendments, and supporting documentation for audits.
• Ensure compliance with all applicable regulations, including federal Uniform Guidance and state funding requirements.
• Serve as a liaison between PEP and funding agencies, responding to fiscal inquiries and requests.
• Partner with Program Managers and administrative staff to ensure financial accuracy and compliance across programs.
• Assist in developing grant proposals, including budget preparation and financial narratives.
• Prepare internal financial reports and analysis for leadership decision-making.
• Support organizational audits, including annual financial audits and grant-specific audits.
• Contribute to continuous improvement of financial processes and internal controls.

Skills

GAAP

Grant compliance

Budgeting

Reporting

Microsoft Excel

Education

Bachelor’s degree in accounting, Finance, or related field

Tools

Sage ERP

Job description

People Encouraging People (PEP) in Baltimore, MD seeks a Finance & Grant Analyst to support financial operations and grant management in a nonprofit behavioral health environment. The role handles accounts payable, budgeting, compliance, and reporting while partnering with program staff and external funders.

The ideal candidate has a bachelor’s degree in accounting/finance and 2–4 years of nonprofit accounting experience, with GAAP knowledge, Excel proficiency, and experience with ERP systems