Impactful Events Coordinator, Cancer Center

UC San Diego; San Diego (CA); On-site; USD 34,000 - 45,000; Full time

Job summary

UC San Diego Moores Cancer Center is seeking an Events Specialist to coordinate and support internal and external events, including symposiums, conferences, workshops, and VIP events. The role involves venue setup, vendor coordination, and cross-functional collaboration with facilities, catering, media services, and transportation teams.

You will maintain event data, assist with budgeting and reporting, and provide on-site support to ensure events run smoothly.

Qualifications

• Four years of related experience, education/training, OR a Bachelor's degree in related area.
• Basic experience in successfully planning, designing, marketing, and organizing professional events, including negotiating for venues and services.
• Experience setting up and cleaning up events.
• Flexible schedule to be available for day, night and weekend events.
• Good organizational skills to effectively manage calendars and schedules for events, as well as and student and / or volunteer scheduling.
• With guidance, assist in the coordination of logistical aspects of large and small scale events, including knowledge of budget development principles and skills as they apply to events.
• Customer service skills. Ability to provide customer service to clients, customers, and/or coworkers.
• Experience using database programs such as Excel, to create databases, complete data entry, and keep track of information.
• Knowledge of concepts and principles of effective event planning and production and public relations.
• Basic knowledge of the campus, its mission, vision, goals, objectives, achievements and infrastructure.
• Organizational skills to effectively coordinate and track multiple details.
• Written and interpersonal communications skills, including tact and political acumen, and skill in effectively representing the campus to its publics. Excellent written and verbal skills to effectively support team priorities.
• Ability to complete simple tasks with established deadlines; attention to detail.
• With training, ability to use computers and computer software appropriate to work tasks.
• Must have access to transportation to pick up supplies and attend events at UCSD as well as other locations in San Diego.

Responsibilities

• Coordinate internal and external Moores Cancer Center events and provide administration support for the events.
• Assist in ensuring event spaces are set up per specifications and support planning, coordination and structure of events.
• Coordinate AV needs for meetings and events, including cameras, microphones, speakers, projectors and Zoom support.
• Maintain, manage, track and report event data (attendance, costs, satisfaction).
• Assist the Director of Education and Associate Director of Administration on special projects related to MCC events.

Skills

Event planning

Customer service

Calendar management

Written and interpersonal communicates

Attention to detail

Education

Bachelor's degree in related area

Tools

Excel

Canva

Adobe Creative Suites

Zoom

Job description

UC San Diego Moores Cancer Center is seeking an Events Specialist to coordinate and support internal and external events, including symposiums, conferences, workshops, and VIP events. The role involves venue setup, vendor coordination, and cross-functional collaboration with facilities, catering, media services, and transportation teams.

You will maintain event data, assist with budgeting and reporting, and provide on-site support to ensure events run smoothly.