Impactful Boat Donation Program Coordinator

CHESAPEAKE BAY MARITIME MUSEUM INC; Saint Michaels (MD); On-site; USD 52,000 - 68,000; Full time

Job summary

The Chesapeake Bay Maritime Museum (CBMM) in Saint Michaels, MD, is seeking an Office Coordinator for the Boat Donation Program. The role provides comprehensive administrative and operational support, coordinating vessel donations, sales, and donor stewardship to ensure accurate records and timely processing from inquiry to final disposition.

The ideal candidate has an associate degree and at least three years of administrative experience, with strong Microsoft 365 skills, customer service, and

Qualifications

• Associate degree or equivalent; 3+ years administrative support experience.
• Proficient in Microsoft 365 suite and records management.
• Strong organizational skills and attention to detail.
• Experience in nonprofit or museum settings preferred.

Responsibilities

• Serve as primary administrative contact for boat donors, buyers, auction participants.
• Coordinate donor intake paperwork and maintain records throughout the donation process.
• Prepare tax documentation, acknowledgements, and supporting materials.
• Manage vessel title, registration, transfer, tax, and compliance documents.
• Lead annual Boat Donation Program Auction administration and materials.
• Maintain accurate records in the program's database and files.
• Support purchasing, volunteering, and outreach activities as needed.

Skills

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Communication skills

Customer service

Attention to detail

Education

Associate degree

Tools

CRM

Database management

Job description

The Chesapeake Bay Maritime Museum (CBMM) in Saint Michaels, MD, is seeking an Office Coordinator for the Boat Donation Program. The role provides comprehensive administrative and operational support, coordinating vessel donations, sales, and donor stewardship to ensure accurate records and timely processing from inquiry to final disposition.

The ideal candidate has an associate degree and at least three years of administrative experience, with strong Microsoft 365 skills, customer service, and