Impactful Administrative Specialist — Parks & Recreation

City of Glendale (AZ); Glendale (AZ); On-site; USD 36,000 - 54,000; Full time

Job summary

City of Glendale (AZ) is seeking an Administrative Support role within the city departments. The position handles phone inquiries, greets customers, and processes forms and payments in a busy office environment.

Responsibilities include data entry, document preparation, scheduling, maintaining records, and supporting events and meetings. Strong communication and bookkeeping basics are required; an equivalent mix of education and experience is accepted.

Qualifications

• Two years of administrative support experience.
• Equivalent combinations of education, training and experience are qualifying.
• Knowledge of departmental policies and procedures; record-keeping practices.
• General bookkeeping practices and methods.
• Ability to communicate effectively both orally and in writing.

Responsibilities

• Answer incoming phone calls and greet walk-in customers with inquiries and information.
• Process and verify general financial and purchasing functions, including invoices and check requests.
• Receive and process applications, registrations, and permits; input data into electronic databases.
• Create and maintain basic spreadsheets, reports, and databases; verify and tabulate data.
• Update, edit, and proofread a variety of documents (letters, memos, notices, forms).
• Gather data for reports and projects; interpret routine data.
• Make travel arrangements; schedule meetings and appointments.
• Maintain filing systems and electronic document management systems; assist with records retention.
• Schedule meetings, trainings, and room bookings; order supplies.
• Maintain division records and standard operating procedures.
• Assist in coordinating events or programs and sending invitations.
• Prepare materials for action and distribute records.
• May assist with Public Records Requests and IT requests.

Skills

Customer service

Record-keeping

Office software

Bookkeeping

Communication

Proofreading

Tools

Databases

Spreadsheets

Timesheets

Job description

City of Glendale (AZ) is seeking an Administrative Support role within the city departments. The position handles phone inquiries, greets customers, and processes forms and payments in a busy office environment.

Responsibilities include data entry, document preparation, scheduling, maintaining records, and supporting events and meetings. Strong communication and bookkeeping basics are required; an equivalent mix of education and experience is accepted.