Impactful Administrative Assistant for Operations

Student Transportation of America; Alaska; On-site; USD 42,000 - 52,000; Full time

Job summary

Student Transportation of America is seeking an Administrative Assistant to support the Operations Manager and assist with administrative functions at the terminal. This role handles correspondence, scheduling, filing, data entry, report generation, and collaboration with team members while maintaining confidentiality and a welcoming office environment.

Proficiency in Microsoft Office Suite, especially Excel, and strong communication skills are required.

Qualifications

• High School Diploma or equivalent; Associate's degree a plus.
• At least two years of experience working as an administrative assistant in an office environment preferred.
• Proficient in Microsoft Office Suite and Excel.

Responsibilities

• Supports the terminal operations by handling various administrative tasks to support the transportation needs of the school community
• Provide general administrative and clerical support, including managing correspondence, answering phone calls, and directing inquiries to the appropriate personnel.
• Assist in scheduling appointments, meetings, and conferences.
• Maintain and organize files, records, and databases. Ensure that documents are accurately filed and easily accessible.
• Serve as a point of contact for internal and external stakeholders. Draft and proofread documents, emails, and reports. Distribute information internally and externally as required.
• Monitor office supplies inventory and place orders when necessary. Keep the office clean, organized, and welcoming for visitors.
• Input data into databases or spreadsheets accurately and efficiently. Generate reports, charts, or graphs based on the data collected.
• Assist colleagues with administrative tasks as needed. Collaborate with team members to ensure deadlines are met and projects progress smoothly.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Address and resolve administrative issues or inquiries promptly and effectively. Identify areas for process improvement and suggest solutions.
• Performs other administrative tasks as assigned by Operations Management.

Skills

Microsoft Office

Excel

Communication

multitask

Education

High School Diploma

Associate's degree

Job description

Student Transportation of America is seeking an Administrative Assistant to support the Operations Manager and assist with administrative functions at the terminal. This role handles correspondence, scheduling, filing, data entry, report generation, and collaboration with team members while maintaining confidentiality and a welcoming office environment.

Proficiency in Microsoft Office Suite, especially Excel, and strong communication skills are required.