Impactful Admin Specialist — Graduate School

University of Georgia; Ohio; On-site; USD 40,000 - 56,000; Part time

Job summary

University of Georgia seeks an Administrative Specialist to provide critical administrative and operational support to the Graduate School’s Associate and Assistant Deans. Responsibilities include drafting communications, scheduling, responding to inquiries, and managing high-level processes and waivers.

The role interacts with graduate students, faculty, and administrators, requiring discretion, professionalism, and meticulous attention to procedures.

Qualifications

• High school diploma or equivalent and 2 years of related experience.
• Bachelor’s degree preferred; 2–3 years in academic/administrative roles encouraged.
• Experience with UGA software/systems preferred.

Responsibilities

• Manage workflows for subcommittees of the Graduate Council.
• Coordinate and organize meetings of the Appeals and Program committees.
• Coordinate with Registrar, Curriculum Systems, departments, and dean’s offices; update policies in Kuali.
• Support Graduate School events including Lunch and Learn; assist planning groups.
• Provide high-level administrative support to the Associate Dean, including drafting communications and calendar management.
• Manage the Regents Out of State Tuition waiver process: nominations, eligibility checks, waivers, and posting to accounts.
• Manage review and approval of new graduate courses in CAPA.
• Other duties as assigned.

Skills

Professionalism

Attention to detail

Time management

Education

Bachelor's degree

Tools

UGA software/systems

Job description

University of Georgia seeks an Administrative Specialist to provide critical administrative and operational support to the Graduate School’s Associate and Assistant Deans. Responsibilities include drafting communications, scheduling, responding to inquiries, and managing high-level processes and waivers.

The role interacts with graduate students, faculty, and administrators, requiring discretion, professionalism, and meticulous attention to procedures.