Impactful Admin Assistant - Early Learning Programs

Yakima Diocese; Yakima (WA); Hybrid; USD 27,000 - 32,000; Full time

Job summary

Catholic Charities Yakima Diocese seeks a skilled administrative support professional to back the ECEAP and childcare programs. You will handle tuition billing, attendance, meal counts, and inventory while supporting program staff in daily operations.

You will maintain enrollments, ensure regulatory reporting readiness, and coordinate with finance for subsidy payments. The role emphasizes confidentiality, HIPAA, and teamwork in a busy office setting.

Qualifications

• High school diploma or GED required.
• 2 years college or business school training preferred.
• Prior administrative or clerical experience required.
• Bilingual English/Spanish preferred, but not required.
• Detail-oriented with strong telephone handling skills.
• Proficiency with Microsoft Office.

Responsibilities

• Provide professional reception, telephone, visitor, mail, scheduling, and general clerical support for early learning.
• Maintain confidentiality and follow HIPAA, safety, security, and agency protocols.
• Maintain parent resource boards, program materials, and ProCare information.
• Receive and receipt all billing.
• Maintain cleanliness of reception, meeting spaces, and common areas and follow opening and closing procedures.
• Maintain positive, outgoing team atmosphere toward staff and clients.
• Coordinate ordering of supplies and equipment, maintain inventory and assist with facility repairs and maintenance.

Skills

Customer service

Multitasking

Microsoft Office

Bilingual English/Spanish

Education

High school diploma or GED

2 years college or business school

Tools

ProCare

IntelliKids

Job description

Catholic Charities Yakima Diocese seeks a skilled administrative support professional to back the ECEAP and childcare programs. You will handle tuition billing, attendance, meal counts, and inventory while supporting program staff in daily operations.

You will maintain enrollments, ensure regulatory reporting readiness, and coordinate with finance for subsidy payments. The role emphasizes confidentiality, HIPAA, and teamwork in a busy office setting.