Impact Operations & Events Coordinator

Hispanics in Philanthropy; Oakland (CA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K matching

Commuter check benefits

Discounts on services

Sick leave

Vacation time

Paid holidays

Job summary

Hispanics in Philanthropy (HIP) is seeking an Operations Associate in its Oakland office to support daily operations, administrative tasks, and planning for local and regional events. You will assist with IT needs, budget management, and HR coordination, working across programs, finance, HIPGive, and membership teams.

The role emphasizes organizational excellence, process improvements, and reliable support for a busy, multilingual team in a dynamic philanthropic environment.

Qualifications

• 3+ years of experience in office management, systems operations assistance, event coordination, and/or development.
• Project coordination experience, with success managing multiple projects at the same time.
• Strong organizational skills, detail oriented, and the ability to consistently meet deadlines.
• Self-starter with high professional and ethical standards.
• Ability to manage high-pressure situations and respond to the unexpected.
• Accuracy and clarity in all writing, research, and editing tasks.
• Excellent communication skills to keep busy team members and supervisor apprised of project status and challenges as they arise.
• Familiarity with Google Suite and Salesforce preferred.
• Prior grant writing experience a plus.
• Prior experience soliciting corporate and foundation sponsorships a plus.
• Bachelor’s degree or equivalent experience preferred.
• Bilingual English/Spanish preferred, but not essential.
• Experience and high comfort level in multicultural or international environments (including the Americas) a plus.

Responsibilities

• Support operations and administrative tasks, including expense reports and scheduling and other requested tasks.
• Support HIP’s technology needs, managing the technology budget, and placing requests for hardware and software; assist with MailChimp, Canva, Asana, Slack, Zoom, and Salesforce administration for events.
• Support human resources activities as needed, including posting job adverts and coordinating with staff on administrative hiring processes.
• Suggest new and better ways of organizing office workflow to improve efficiency.
• Support Leadership and Learning staff with event planning, technology needs, and organization of program information.
• Identify systems for organizing and maintaining a clean and tidy office; coordinate with building manager and subtenant.
• Coordinate and organize membership response, track lists, and update Salesforce.
• Coordinate payment recording for grants, memberships, and donations; ensure donors are thanked promptly.
• Cross-train with grant writer and program associate to provide backup support.

Skills

Office management

Systems operations

Event coordination

Project coordination

Organizational skills

Communication skills

Attention to detail

Bilingual English/Spanish

Google Suite

Salesforce

Education

Bachelor’s degree or equivalent experience

Tools

Salesforce

Google Suite

Job description

Hispanics in Philanthropy (HIP) is seeking an Operations Associate in its Oakland office to support daily operations, administrative tasks, and planning for local and regional events. You will assist with IT needs, budget management, and HR coordination, working across programs, finance, HIPGive, and membership teams.

The role emphasizes organizational excellence, process improvements, and reliable support for a busy, multilingual team in a dynamic philanthropic environment.