Immunization Operations Coordinator

Variety Care; Oklahoma City (OK); On-site; USD 42,000 - 65,000; Full time

Job summary

Variety Care is seeking an Immunization Coordinator in Oklahoma City to lead immunization operations across the clinic. You will manage inventory, ensure regulatory compliance, maintain documentation in OSIIS and the EMR, and prepare required reports under the direction of the Practice Administrator.

You will administer immunizations as directed, monitor vaccine storage, and support efficient clinic flow while upholding HIPAA and patient-centered care standards.

Qualifications

• High School Diploma or GED.
• Medical Assistant Certification or 1+ years of equivalent experience.
• Experience across more than one service line and the ability to independently manage assigned clinical workflows with minimal supervision.
• Proficient in Medical Assistant core competencies.
• Must complete and pass CPR course within 90 days of employment.
• Ability to travel 15% or more within state between clinics.
• Proficient computer skills, including data entry and typing.
• Knowledge of instrumentation used in lab point of care testing, as directed, within 90 days.
• Ability to maintain confidentiality of information private in accordance with HIPAA and Variety Care policy.
• Ability to effectively communicate with the patient population.
• Ability to work in a multi-faceted, fast-paced work environment.

Responsibilities

• Serves as the clinic resource for immunization workflows, standards, and compliance.
• Ability to be flexible and adaptable to the clinic and patient needs, serving as a Medical Assistant Sr as needed.
• Manages immunization inventory, including ordering, receiving, storage, monitoring, and reconciliation in coordination with OSDH requirements.
• Maintains accurate immunization documentation in OSIIS and the EMR, ensuring data integrity and compliance.
• Prepares and submits required immunization reports and documentation to appropriate agencies.
• Administers immunizations under provider direction, including VIS review and patient education.
• Monitors vaccine storage conditions, including temperature logs, and escalates variances appropriately.
• Supports clinic readiness for immunization services through supply management and workflow coordination.
• Communicates effectively with patients, providers, and team members using culturally sensitive, patient-centered practices.
• Adheres to HIPAA, OSHA, infection control, and Variety Care policies and procedures.
• Assists with medical emergencies as directed by the provider.
• Supports Variety Care’s accreditation as a Patient Centered Medical Home and our commitment to provide care to all Variety patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable.
• Embodies the strength of personal character with integrity and accountability.
• Performs other duties as assigned.

Skills

Medical Assistant

CPR

Data entry

Typing

Travel readiness

HIPAA compliance

Bilingual (English/Spanish)

Education

High School Diploma or GED

Medical Assistant Certification

Tools

OSIIS

EMR systems

Job description

Variety Care is seeking an Immunization Coordinator in Oklahoma City to lead immunization operations across the clinic. You will manage inventory, ensure regulatory compliance, maintain documentation in OSIIS and the EMR, and prepare required reports under the direction of the Practice Administrator.

You will administer immunizations as directed, monitor vaccine storage, and support efficient clinic flow while upholding HIPAA and patient-centered care standards.