Immigration Specialist

Essen Health Care; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Essen Health Care in New York is seeking an Immigration Specialist/Paralegal to support provider contracting, immigration, and employment-law matters. You will manage provider agreements from drafting through signatures and partner with Legal, Credentialing, People & Culture, and external counsel to answer questions and ensure timely onboarding.

This in-office role handles H-1B and J-1 cases, supports E-Verify compliance, maintains confidential records, coordinates with cross-functional teams,

Qualifications

• College degree in paralegal studies, legal studies, business, human resources, or a related field.
• 3–5 years of relevant legal, paralegal, contract administration, or healthcare experience.
• Experience preparing, distributing, tracking contracts or other time-sensitive legal documents.
• Working knowledge of employment-based immigration matters (H-1B, J-1) and familiarity with Form I-9 and E-Verify requirements.
• Strong Microsoft Excel skills and proficiency with MS Office.
• Excellent written and verbal communication, with the ability to explain processes clearly and professionally.

Responsibilities

• Prepare, review, revise, and distribute provider employment agreements, professional services agreements, amendments, addenda, and related correspondence under counsel guidance.
• Manage provider contracts from start to finish, including sending agreements, tracking status, follow-ups, signatures, and maintaining records.
• Answer candidate questions regarding contract terms, processes, required documents, and next steps; escalate complex matters to leaders.
• Collaborate with Credentialing to align contract completion, credentialing requirements, and provider start dates.
• Partner with Medical Executive to respond to contract questions, provide status updates, resolve items, and support onboarding.
• Maintain provider-contract trackers and prepare Excel reports, status summaries, and leadership updates.
• Serve as a central point for work visas and employment authorization inquiries (H-1B, J-1).
• Coordinate with immigration attorneys, candidates, employees, recruiters, and leaders to collect documents, track deadlines, and communicate next steps.

Skills

Excel skills

Communication skills

Organizational skills

Attention to detail

Education

Bachelor's degree or equivalent

Tools

iCIMS ATS

Job description

Company overview

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents. Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it. We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Position Title

Immigration Specialist

Department

People & Culture

Reports To

Senior Director, Talent & Acquisition

Location

2626 Halperin Avenue Bronx, NY/ in-office 5 days a week

Job Summary

The Paralegal provides legal, provider-contracting, and employment-immigration support across Essen Health Care. This role manages provider agreements from initial preparation and distribution through signature, responds to contract-related questions, and partners with the Medical Executive, Credentialing, People & Culture, Legal, and external counsel teams. The Paralegal also coordinates work-visa matters, including H-1B and J-1 cases, supports E-Verify compliance, maintains accurate records and trackers, and assists with corporate and healthcare legal matters.

Responsibilities include

Provider Contracts and Cross-Functional Support

• Prepare, review, revise, and distribute provider employment agreements, professional services agreements, amendments, addenda, and related correspondence under the guidance of counsel.
• Manage provider contracts from beginning to end, including sending agreements, tracking status, following up with candidates and internal stakeholders, obtaining signatures, and maintaining complete records.
• Answer candidate questions regarding contract terms, processes, required documents, and next steps; elevate legal or negotiation matters to the appropriate leader or attorney.
• Collaborate closely with Credentialing to align contract completion, credentialing requirements, and anticipated provider start dates.
• Partner with the Medical Executive team to respond to contract questions, provide status updates, resolve outstanding items, and support timely provider onboarding.
• Maintain accurate provider-contract trackers and prepare Excel reports, status summaries, and other updates for leadership.

Immigration and Work Authorization Support

• Serve as a central point of contact for provider and employee inquiries involving work visas and employment authorization, including H-1B and J-1 matters.
• Coordinate with immigration attorneys, candidates, employees, recruiters, and internal leaders to collect documents, track deadlines, monitor case status, and communicate next steps.
• Support E-Verify and Form I-9 processes for visa holders and other work-authorized employees in accordance with applicable requirements and company procedures.
• Maintain organized and confidential immigration files, case trackers, expiration dates, and renewal reminders, escalating time-sensitive matters when needed.

Legal and Contract Administration

• Assist with the administration of the contract management system, including document intake, quality review, reporting, renewal and expiration tracking, and record maintenance.
• Draft and file corporate resolutions, legal correspondence, amendments, addendums, and other corporate documents as required.
• Coordinate applicable corporate filings with state, county, and federal agencies and monitor relevant deadlines.
• Monitor relevant OIG guidance and other regulatory developments and provide pertinent updates to attorneys and leadership.

Job Requirements

Required Qualifications

• College degree in paralegal studies, legal studies, business, human resources, or a related field; bachelor’s degree preferred.
• 3-5 years of relevant legal, paralegal, contract administration, provider onboarding, or healthcare experience; a J.D. may substitute for experience.
• Experience preparing, distributing, tracking, and maintaining contracts or other time-sensitive legal documents.
• Working knowledge of employment-based immigration matters, particularly H-1B and J-1 visas, and familiarity with Form I-9 and E-Verify requirements.
• Strong Microsoft Excel skills, including maintaining trackers, sorting and filtering data, and preparing accurate reports; proficiency with Microsoft Office required.
• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally to candidates, providers, executives, attorneys, and internal teams.
• Strong organizational skills, attention to detail, sound judgment, discretion, and the ability to manage multiple deadlines and confidential matters.

Preferred Qualifications

• Paralegal certificate or equivalent experience
• Experience using iCIMS or a similar applicant tracking system (ATS) to manage candidate records, workflows, and recruitment documentation.
• Experience within a healthcare organization, hospital, medical group, or provider-recruitment environment.Experience working directly with immigration counsel and managing employment-visa case documentation and timelines.
• Familiarity with contract management, applicant tracking, credentialing, or HR information systems.

ESSEN HEALTH CARE IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.