Immigration Practice Administrative Coordinator

Brooklyn-Defender-Services; New York (NY); On-site; USD 69,000 - 74,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Generous vacation, sick, holiday leave

Job summary

Brooklyn Defender Services in Brooklyn, NY is seeking an Administrative Assistant to support the Immigration Practice. You will open, update and close cases, generate reports, organize files, and help attorneys, accredited representatives and social workers keep client matters on track.

This non-exempt, unionized role is Monday–Friday, 9am–5pm, with a base salary of $69,000 to $74,000 and comprehensive benefits including health insurance and a 403(b).

Qualifications

• College degree or four years of equivalent experience.
• At least two (2) years prior administrative or related experience, preferably in a legal setting or in an agency that worked with immigrant clients.
• High skill level with Microsoft programs including Outlook, Word, Excel and Adobe Acrobat.
• Experience with case management systems and cloud-based document storage, preferably Salesforce based systems.
• Excellent interpersonal skills.
• Strong organizational skills and attentive to detail and deadlines.
• Ability to multi-task.
• Ability to work independently and in a team setting and in an interdisciplinary unit that works together to forward the goals of the client and the case.
• Fluency or high proficiency in Spanish is preferred.

Responsibilities

• Open, update, and close cases, and maintain data quality, in Sales-Force based case management system.
• Generate individual and practice wide reports, such as pending caseloads, intake and referral trends, and disposition and outcome information.
• Organize paper and digital files.
• Prepare closed files for off-site storage.
• Sort and scan mail, including time-sensitive documents from courts, clients, and immigration agencies.
• Send out mail, including daily FedEx drop-off rotation.
• Compile, copy, scan, and mail or deliver legal submissions prepared by the attorney or paralegal.
• Request records from other counties, courts, and other entities.
• Work with other administrative professionals to organize and maintain office space, stock office supplies, and organize the Immigration Practice's resources and materials.
• Additional duties as assigned.

Skills

Microsoft Office

Interpersonal skills

Attention to detail

Multitasking

Teamwork

Spanish

Independent work

Education

College degree / 4 years experience

2+ years administrative experience

Tools

Salesforce

Adobe Acrobat

Job description

Brooklyn Defender Services in Brooklyn, NY is seeking an Administrative Assistant to support the Immigration Practice. You will open, update and close cases, generate reports, organize files, and help attorneys, accredited representatives and social workers keep client matters on track.

This non-exempt, unionized role is Monday–Friday, 9am–5pm, with a base salary of $69,000 to $74,000 and comprehensive benefits including health insurance and a 403(b).