Administrative Assistant, Immigration Practice

Brooklyn Defender Services; New York (NY); On-site; USD 69,000 - 74,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Job summary

Brooklyn Defender Services invites applications for an Administrative Assistant in the Immigration Practice. This non-exempt, full-time role is based in Brooklyn, NY, supporting attorneys, accredited representatives, and social workers.

The position handles case management, reporting, and file organization to ensure efficient operations for detained and non-detained matters. Requirements include a college degree or 2+ years of related experience, strong Microsoft Office skills, and experience

Qualifications

• College degree or four years of equivalent experience.
• At least two years prior administrative or related experience, preferably in a legal setting or with immigrant clients.
• Strong proficiency with Outlook, Word, Excel and Adobe Acrobat.
• Experience with case management systems and cloud-based document storage, preferably Salesforce-based.
• Excellent interpersonal and communication skills.

Responsibilities

• Open, update, and close cases in a Salesforce-based case management system.
• Generate reports on caseloads, intake trends, and outcomes.
• Organize paper and digital files and prepare closed files for storage.
• Process mail including scans and time-sensitive documents from courts and agencies.
• Coordinate mail shipments and deliveries, including FedEx drop-offs.
• Support attorneys and paralegals with document preparation and records requests.
• Collaborate with colleagues to maintain office space and resources.
• Additional duties as assigned.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Multi-tasking

Team collaboration

Education

College degree or four years of equivalent experience

Tools

Salesforce-based case management

Microsoft Office (Outlook, Word, Excel, Adobe Acrobat)

Job description

Administrative Assistant, Immigration Practice

Immigration NYIFUP Full Time Brooklyn, Brooklyn, NY, US

2 days ago Requisition ID: 1412

Salary Range: $69,000.00 To $74,000.00 Annually

Administrative Assistant, Immigration Practice

BDS is seeking an Administrative Assistant to join our Immigration Practice.

BDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality. Our legal expertise is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty. BDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality. Our legal expertise work with clients is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty.

BDS represents thousands of people each year who have diverse, complex, and multi-faceted legal needs. In addition to a zealous legal defense, our interdisciplinary teams of attorneys, social workers and advocates provide a wide range of legal and advocacy services, including for housing, public benefits, education, and employment. BDS staff work collaboratively and across disciplines to deliver high-quality legal services that serve the people we represent, their families and communities.

BDS’ Immigration Practice is a team of over 90 staff who represent people in detained and non-detained removal proceedings as well as applications before U.S. Citizenship and Immigration Services to help clients maintain family unity and obtain lawful immigration status in the United States.

Under the direct supervision of the Associate Director of Administration, the Administrative Assistant provides a wide range of administrative support to attorneys, accredited representatives and social workers in the Immigration Practice.

Responsibilities

• Open, update, and close cases, and maintain data quality, in Sales-Force based case management system.
• Generate individual and practice wide reports, such as pending caseloads, intake and referral trends, and disposition and outcome information.
• Organize paper and digital files.
• Prepare closed files for off-site storage.
• Sort and scan mail, including time-sensitive documents from courts, clients, and immigration agencies.
• Send out mail, including daily FedEx drop-off rotation.
• Compile, copy, scan, and mail or deliver legal submissions prepared by the attorney or paralegal.
• Request records from other counties, courts, and other entities.
• Work with other administrative professionals to organize and maintain office space, stock office supplies, and organize the Immigration Practice’s resources and materials.
• Additional duties as assigned.

Qualifications

• College degree or four years of equivalent experience.
• At least two (2) years prior administrative or related experience, preferably in a legal setting or in an agency that worked with immigrant clients.
• High skill level with Microsoft programs including Outlook, Word, Excel and Adobe Acrobat.
• Experience with case management systems and cloud-based document storage, preferably Salesforce based systems.
• Excellent interpersonal skills.
• Strong organizational skills and attentive to detail and deadlines.
• Ability to multi-task.
• Ability to work independently and in a team setting and in an interdisciplinary unit that works together to forward the goals of the client and the case.
• Fluency or high proficiency in Spanish is preferred.

Position Information

This is a non-exempt, salaried position in the collective bargaining unit. The normal schedule is Monday to Friday 9am-5pm. The position is based at BDS’s offices, and the courts located in Downtown Brooklyn.

BDS determines salary on a pay scale based on education and experience. For this position there is a base salary range of $69,000-$74,000 depending on the applicant’s education and experience. BDS offers comprehensive benefits including health insurance and a 403(b) retirement plan. In order to support work/life balance and family-friendly policies, BDS has generous vacation, sick, holiday, family, and medical leave policies.

Brooklyn Defender Services is a proud equal opportunity employer committed to celebrating diversity and maintaining an equitable and inclusive work environment. We strongly encourage candidates of all identities, expressions, orientations, disabilities, and experiences to apply. If you require an accommodation due to a disability or another reason, please contact the Managing Director, Human Resources, Christina Wallace, at cwallace @ bds.org.