Immigration Legal Admin Specialist

jw; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

jw is seeking an Immigration Legal Administrative Assistant to provide administrative and legal support within the Firm’s Immigration Practice Group. You will prepare and format legal documents, coordinate case activities, maintain files and deadlines, and communicate with clients while ensuring confidentiality and high attention to detail.

The role requires managing multiple matters in a fast-paced environment and supporting billing and general administrative processes for the team.

Qualifications

• Must handle confidential information with discretion and maintain accuracy under deadlines.
• Strong proofreading, formatting, and document-management capabilities.
• Excellent written and verbal communication with clients and team members.

Responsibilities

• Prepare, proofread, revise, and format legal documents for attorneys and paralegals.
• Open matters, track deadlines, and manage case calendars and notices.
• Coordinate client communications, appointments, and intake processes.
• Assist with billing, prebills, and miscellaneous administrative tasks.

Skills

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or GED required

Bachelor’s degree preferred

Tools

Microsoft 365

Adobe Acrobat

Job description

jw is seeking an Immigration Legal Administrative Assistant to provide administrative and legal support within the Firm’s Immigration Practice Group. You will prepare and format legal documents, coordinate case activities, maintain files and deadlines, and communicate with clients while ensuring confidentiality and high attention to detail.

The role requires managing multiple matters in a fast-paced environment and supporting billing and general administrative processes for the team.