Immigration HR Assistant: Entry‑Level HR Operations

Rockefeller University; New York (NY); On-site; USD 53,000 - 58,000; Full time

Job summary

The Rockefeller University is seeking an Immigration HR Assistant to provide administrative and operational support for the University’s immigration programs. The role involves serving as the first point of contact for immigration inquiries, coordinating documentation, and assisting with visa sponsorship processes.

On-site presence is required. The ideal candidate will have a Bachelor’s degree and 1+ year of related experience, along with strong attention to detail and excellent communication

Qualifications

• Bachelor’s degree required.
• At least one (1) year of human resources, administrative, customer service, internship, or related experience preferred.
• This position requires on-site presence.

Responsibilities

• Serve as a welcoming and responsive first point of contact for immigration inquiries, providing routine information about procedures and individualized guidance.
• Communicate with incoming and current international employees, scholars, and others supported by the immigration program to request documentation, explain next steps, and follow up on items.
• Assist with collecting, organizing, and reviewing documentation for completeness in support of visa sponsorship, extensions, and related processes.
• Prepare forms, correspondence, and supporting materials for the Manager’s review, and coordinate submission and filing activities.
• Support administrative case tracking for H-1B, TN, O-1, E-3, J-1, and F-1 matters as assigned.
• Maintain accurate electronic and paper records, track expiration dates and deadlines, and flag outstanding documentation for the Manager’s attention.
• Assist with maintaining Public Access Files and other immigration records under the Manager’s guidance.
• Support employment eligibility verification and I-9 processes, coordinating with HR colleagues as assigned.
• Assist with preparing and distributing approved immigration communications, updating content, and coordinating informational sessions.
• Compile routine reports, maintain tracking tools, and review data for accuracy to support reporting and procedures improvement.
• Support new hire orientation and HR front desk coverage as assigned.
• Participate in special projects and provide administrative support across HR functions as priorities evolve.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Discretion

Customer-service oriented

Education

Bachelor’s degree

Tools

Microsoft Office

Oracle E-Business Suite

iCIMS

Job description

The Rockefeller University is seeking an Immigration HR Assistant to provide administrative and operational support for the University’s immigration programs. The role involves serving as the first point of contact for immigration inquiries, coordinating documentation, and assisting with visa sponsorship processes.

On-site presence is required. The ideal candidate will have a Bachelor’s degree and 1+ year of related experience, along with strong attention to detail and excellent communication