Immigration Coordinator/Specialist (HR)

Bowman Consulting; Reston (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits

401k with company match

Paid time off

Job summary

Bowman Consulting in Reston, VA is seeking an Immigration Coordinator/Specialist (HR) to manage U.S. and global immigration matters and support employees with expiring work authorizations.

The role requires coordinating with candidates, employees, managers, and external counsel, ensuring compliance with laws, and handling visa workflows from start to finish. Strong HR and immigration knowledge are essential.

Qualifications

• Bachelor's degree in HR, legal studies, business, political science or international relations.
• 4+ years of progressively responsible HR experience.
• At least 1 year of experience in immigration law, procedures and policies.
• Strong communication and interpersonal skills for client and attorney collaboration.
• Proficient in MS Office and UKG Pro.

Responsibilities

• Provide high-volume project management and administration of U.S. and global immigration processes.
• Coordinate with candidates, employees, managers and external counsel, tracking data and statuses.
• Ensure compliance with immigration laws and company policies.
• Draft and edit visa support letters and forms as needed.
• Manage visa processes from start to finish across multiple regions.

Skills

HR experience

Immigration law knowledge

Communication skills

Microsoft Office proficiency

Education

Bachelor's degree in HR or related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

UKG Pro

Job description

Short Description

Bowman has an opportunity for an Immigration Coordinator/Specialist (HR) to join our team in Reston, VA.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Serve as an internal subject matter expert to the organization on growing immigration matters. Strategically plan for immediate business needs and long-term employment options for employees with expiring work authorizations.

Responsibilities

Leadership and Direction

• Receive broad guidance relating to overall key objectives, critical issues, new concepts, and policy matters and general parameters for execution. Receive direction as needed, and especially on highly complex assignments. Independently apply extensive and diversified knowledge of principles and practices in broad areas of assignments and related fields. Review work produced by staff for quality assurance.

At The Operational And Company Level

• Build collaborative relationships across business units to accomplish business objectives.
• Represent the organization in a positive and professional manner.
• Act as a role model in demonstrating the customer service standards of the organization.

Do the Work

• Provide high-volume project management and administration of U.S. and global employment-based non-immigrant and immigrant visas, work permits, intracompany transfers, and permanent residency applications.
• Coordinate with candidates, employees, managers, and external counsel, while tracking and maintaining current immigration data, documents, and statuses using internal electronic filing systems, HRIS system, and global immigration portals.
• Ensure compliance with immigration and employment laws and company policies and procedures.
• Conduct immigration research and consult with external counsel as needed to provide recommendations and guidance to employees and the business for intracompany mobility needs.
• Perform ongoing monitoring of monthly visa expiration report for expiring work authorizations, ensuring timely I-9 updates and other employment re-verifications and visa/work permit extensions.
• Administer and manage Permanent Residence processes and related PERM, I-140, and I-485 applications including timeline and cost discussions with managers, analysis of minimum job and prevailing wage requirements, and recruitment efforts in coordination with external council.
• Draft and edit visa support letters, applications and immigration forms as needed. Assist with online applications and manage the collection and review of employee documents and immigration forms.
• Administer and manager annual and ongoing U.S., Canada and global visa processes from start to finish, including: TN (border and consular), L-1A/B, Student F-1 (CPT/OPT/STEM) including I-983 Training Plan reviews, H-1B CAPS and extensions, transfers, preparation and management approvals for lottery submissions, Notice of Filings, Public Access Files, Prevailing Wage and level analysis and discussions with managers, reviewing and crafting visa job descriptions.
• Regularly review and update immigration policies, procedures, tools, and guidance to keep company intranet/handbook information current.
• Maintain a close relationship with Talent Acquisition, HR Business Partners, employees and managers regarding immigration cases, request case-related information as needed, and keep stakeholders apprised of case updates.
• Continually educate and provide guidance to employees, managers and Branch Managers on immigration laws, costs, practices, and procedures, including conducting information sessions and coordinating kick-off calls.

Success Metrics and Competencies

• High degree of discretion and ability to manage highly confidential information.
• Highly motivated and problem-solving attitude.
• Effective verbal and written communication skills.
• Ability to effectively communicate with all levels of the organization and external partners.
• Strong work ethic and commitment to quality.
• Self-reliance and ability to operate independently with limited direction.
• Strong attention to detail and ability to effectively manage and organize multiple time-sensitive tasks and deadlines.
• Focus on improving return on investment.
• Data analysis and interpretation skills.
• Ability to acquire a thorough understanding of the organization's hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors.
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.

Qualifications

• Bachelor's degree in a relevant field, such as human resources, legal studies, business administration, political science, or international relations.
• Four or more (4+) years of progressively more responsible HR experience required.
• A minimum of one year of proven experience in immigration law, procedures, regulations, and policies.
• Strong communication and interpersonal skills to work collaboratively with clients, colleagues, and attorneys.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and UKG Pro.

About Bowman

Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We’re committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.

A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.

Salary and Eligible Variable Compensation

Salary and eligible variable compensation (if any) commensurate with experience. Range $60,000 - $80,000 per year and includes a comprehensive benefits package.

Our Comprehensive Benefits Package Includes

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Eligibility for certain benefits may vary based on position, location, and employment status.

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Primarily local travel during the business day, although some out-of-the-area and overnight travel may be required according to the needs of the business.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.

Job Description Disclaimer

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here.

Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.

If you have any questions about the application process, please email [e-mail].