Immigration Administrator (Contract)

Odyssey; Palo Alto (CA); On-site; USD 55,000 - 83,000; Part time

Job summary

Odyssey is seeking a dedicated Immigration Administrator to support our immigration program on a contract basis. You will work closely with the Global Immigration team, HR, and Legal to manage visa cases, timelines, and documentation while ensuring a high-touch employee experience.

The role emphasizes accurate data management, timely updates, and opportunities to apply AI to streamline processes. In-office presence is required at least three days a week in Palo Alto.

Qualifications

• 2+ years of immigration administration experience.
• Familiarity with employment-based visa and permanent residency processes.
• Strong organizational skills and attention to deadlines.

Responsibilities

• Maintain working knowledge of visa categories, processes, requirements, and timelines.
• Coordinate immigration cases with Global Immigration, HR, Legal, and managers.
• Communicate case status and milestones to employees and managers.
• Deliver a high-touch employee experience throughout the immigration process.
• Track visa expirations, renewals, and key dates.
• Maintain immigration data, dashboards, and reporting for visibility.
• Identify opportunities to streamline administration using AI and automation.
• Maintain confidentiality of immigration records and processes.

Skills

Immigration administration

Global mobility

People Operations

Documentation management

Communication

Tools

HRIS / HR systems

Excel

Job description

Who we are

Odyssey is an AI lab pioneering general world models: causal, multimodal systems that learn to predict and interact with the world over long horizons. This foundational technology promises to revolutionize robotics, science, healthcare, education, gaming, defense, and beyond.

Odyssey’s founders previously pioneered the most complex application of physical AI: self-driving cars. They’ve now brought together a world-class research team from DeepMind, Tesla, Waymo, Meta, Apple, and Wayve, who have made significant contributions to language models (DeepMind Gemini), video models (DeepMind Veo), world models (Wayve GAIA), and autonomous systems (Tesla FSD).

Odyssey has raised significant venture capital from GV, Amazon, AMD, EQT, NVIDIA, Natural Capital, In-Q-Tel, Elad Gil, Jeff Dean, Guillermo Rauch, Garry Tan, Kyle Vogt, and researchers from OpenAI, DeepMind, MSL, Recursive, and Thinking Machines.

What we're looking for

The Immigration Administrator provides responsive, proactive support for Odyssey's immigration program and serves as a key point of contact for employees and managers navigating immigration matters. This is a contract position.

What you'll do

• Maintain working knowledge of common employment-based visa categories, immigration processes, requirements, and critical timelines.

• Partner closely with the Global Immigration team, HR, Legal, employees, and managers to coordinate immigration cases and ensure timely execution.

• Proactively communicate case status, upcoming milestones, required documentation, potential risks, and next steps to employees and managers.

• Deliver a high-touch employee experience by responding quickly to questions and ensuring employees feel informed throughout the immigration process.

• Track visa expirations, renewals, work authorization dates, case milestones, and other time-sensitive immigration requirements.

• Maintain accurate immigration data, dashboards, and reporting to provide visibility into case volume, status, timelines, trends, and upcoming actions.

• Identify opportunities to streamline immigration administration and leverage AI and automation to improve efficiency, reporting, communications, tracking, and overall employee experience.

• Maintain confidentiality and ensure immigration records and processes are managed accurately and consistently.

Who you are

• 2+ years of relevant experience in immigration administration, global mobility, or People Operations with direct responsibility for immigration cases.

• Familiarity with employment-based visa and permanent residency processes, including document collection, case tracking, and renewal timelines.

• Strong organizational skills and attention to detail, with the ability to manage multiple cases and deadlines.

• Experience coordinating with employees, candidates, outside immigration counsel, and internal stakeholders.

• Clear, empathetic communication skills, including explaining next steps and providing timely case updates.

• Demonstrated discretion when handling sensitive personal information and confidential documents.

• Comfort using HR systems, spreadsheets, and case management tools to maintain accurate records.

• Sound judgment about when to escape questions, delays, or potential issues to counsel or People leadership.

Our staff is expected to be in office at least three times a week. A lot of our progress comes from working through problems together, and we want you in the room for that.